3 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
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  • Job Code
    141964746

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Responsibilities:

  • Serve as the primary point of contact for the Dean of Enrollment Services and provide customer service to students, faculty, staff, and administrators.
  • Schedule and coordinate meetings, special events, and travel for the Dean of Enrollment Services departments within.
  • Provide support to new employees within the Enrollment Services division during the onboarding experience and maintain continued support for current employees (i.e. create EPAFs, network access, key request, and employee inventory).
  • Prepare, enter, oversee, and maintain budgets in Banner, including entering and creating budget transactions.
  • Collect, compile, enter, submit, and maintain monthly reports for all areas within Enrollment Services.
  • Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects for areas within Enrollment Services.
  • Create, submit, maintain, and serve as the point person for departmental work orders, service, IT requests, staff relocations on campus.
  • Compile, create, enter, submit, and maintain Pcard Expense Reports for departmental expenditures.
  • Assist with Commencement Ceremony each Fall and Spring semester.
  • Enter and maintain calendar and appointment scheduling for the Dean.
  • Work closely with counterparts at other campuses to provide consistent services across the college. Serve as back up to the other Enrollment Services administrative assistants.
  • Other duties as assigned


Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Must project a professional image, have excellent telephone etiquette and communication skills
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills
  • Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
  • Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
  • Ability to learn new software requirements to support office functions & efficiency and demonstrate proficiency
  • Ability to adhere to FERPA guidelines governing confidentiality of student information
  • Knowledge of Banner requisition, payroll and student modules (preferred)

Required Education:

  • High School graduate or equivalent

Preferred Education:

  • Above requirement plus one year of specialized or technical training beyond high school

Required Experience:
  • Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:
  • Above requirement including one or more years in a higher education environment

Additional Information:

Remote Work Opportunities:
  • The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3035

Posting Close Date: 8/2/2021



PI141964746

Posted: 2021-07-21 Expires: 2021-08-22

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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