25 days old

Program Administrator II - Procurement

Fermi National Accelerator Laboratory
Batavia, IL 60510
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  • Job Code
    114683261


Job Description

Open Date: August 26, 19

Close Date: September 10, 19

We Are:

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, and the South Pole.

The Finance Section provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and DOE requirements. Within the section, the Accounting Department provides accounting, reporting and other financial services to support the research programs at the Lab and is responsible for recording, organizing, summarizing, and interpreting the financial activities of the laboratory. Our Budget Office is responsible for the preparation, consolidation, distribution, and reporting of the Laboratory budgets. Our Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

Fermilab's Finance Sections seeks a Program Administrator II - Procurement. Under general direction, responsible for administering a major program of the Lab by coordinating, organizing and providing support for the program. May provide day-to-day support to high-level management and/or direct the activities of a support group. Respect understand and value individual differences that embody the principles of diversity.

You Will:
  • Provide support to department management in summarizing financial data, creating financial reports, plans, forecasts, and ensuring the accuracy of the content.
  • Maintain records and business sensitive information for the assigned area.
  • Participate in and serve on office and/or program committees as needed.
  • Monitor Computerized Maintenance Management System (CMMS) by tracking and evaluating information and/or data.
  • Review practices and recommend procedural changes; act as a resource for the assigned area on procedures, practices, programs, and policies.
  • Enter purchase requisitions in Oracle's eBusiness Suite, the Laboratory's purchase requisition system.
  • Provide administrative support as needed in the assigned area.
  • Work on special projects, which may involve organizing meetings or committees as assigned.
  • Maintain the department's web site by reviewing, editing, and replacing content.
  • Adhere to lab-wide records management practices as well as DOE Records Retention Rules.
  • Coordinate travel, accommodations, and other needed arrangements for meetings, conferences, reviews, and workshops.


We Are Looking For:
  • Bachelor's degree in Business Administration or relevant discipline,
  • Minimum 3 years of administrative support experience with administrative skills suitable to perform in a fast-paced office. Experience in working in a facilities-oriented department or organization is a plus.
  • Knowledge and understanding of procedural aspects associated with an electronic purchasing card process.
  • Knowledge and understanding of procedural aspects associated in electronic commerce ordering system.
  • Working knowledge of integrated enterprise resource planning systems, such as Oracle eBS.
  • Highly developed verbal, written, and interpersonal skills; demonstrated poise, tact, and diplomacy, and the ability to handle sensitive and confidential information with the appropriate discretion.
  • Ability to interact professionally with all levels of management.
  • Ability to establish priorities and work independently in a proactive manner while adapting to rapidly changing priorities.
  • Proficiency in Microsoft Office products. Ability to perform varied database maintenance activities. Generate reports, charts, and graphs. Ensure accuracy of data provided, identify and correct discrepancies, and provide observations and recommendations on results.
  • Knowledge using SharePoint..

Relocation is not available for this position.

Physical Activity and Work Conditions

Human Factors: Mental Concentration, Repetitive Motion, Sitting, Standing, Visually Demanding.
  • Ability and willingness to work additional hours beyond the normal workday when required to meet deadlines.

Diverse people. Diverse jobs. Great science.
Fermilab is America's particle physics and accelerator laboratory.
Fermilab is an Equal Opportunity Employer. Minorities/Women/Disabled/Veterans are encouraged to apply.

PI114683261

<br/><br/><b>Job Description</b> <br><br><strong>Open Date:</strong> <strong>August 26, 19</strong><br><br><strong>Close Date: </strong> <strong>September 10, 19</strong><br><br><strong>We Are:</strong><br><br>Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, and the South Pole.<br><br>The Finance Section provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and DOE requirements. Within the section, the Accounting Department provides accounting, reporting and other financial services to support the research programs at the Lab and is responsible for recording, organizing, summarizing, and interpreting the financial activities of the laboratory. Our Budget Office is responsible for the preparation, consolidation, distribution, and reporting of the Laboratory budgets. Our Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.<br><br>Fermilab's Finance Sections seeks a <strong>Program Administrator II - Procurement.</strong> Under general direction, responsible for administering a major program of the Lab by coordinating, organizing and providing support for the program. May provide day-to-day support to high-level management and/or direct the activities of a support group. Respect understand and value individual differences that embody the principles of diversity.<br><br><strong>You Will:</strong><br> <ul> <li>Provide support to department management in summarizing financial data, creating financial reports, plans, forecasts, and ensuring the accuracy of the content.</li> <li>Maintain records and business sensitive information for the assigned area.</li> <li>Participate in and serve on office and/or program committees as needed. </li> <li>Monitor Computerized Maintenance Management System (CMMS) by tracking and evaluating information and/or data.</li> <li>Review practices and recommend procedural changes; act as a resource for the assigned area on procedures, practices, programs, and policies. </li> <li>Enter purchase requisitions in Oracle's eBusiness Suite, the Laboratory's purchase requisition system.</li> <li>Provide administrative support as needed in the assigned area.</li> <li>Work on special projects, which may involve organizing meetings or committees as assigned.</li> <li>Maintain the department's web site by reviewing, editing, and replacing content. </li> <li>Adhere to lab-wide records management practices as well as DOE Records Retention Rules. </li> <li>Coordinate travel, accommodations, and other needed arrangements for meetings, conferences, reviews, and workshops.</li> </ul> <br><br><strong>We Are Looking For:</strong><br> <ul> <li>Bachelor's degree in Business Administration or relevant discipline, </li> <li>Minimum 3 years of administrative support experience with administrative skills suitable to perform in a fast-paced office. Experience in working in a facilities-oriented department or organization is a plus. </li> <li>Knowledge and understanding of procedural aspects associated with an electronic purchasing card process.</li> <li>Knowledge and understanding of procedural aspects associated in electronic commerce ordering system.</li> <li>Working knowledge of integrated enterprise resource planning systems, such as Oracle eBS.</li> <li>Highly developed verbal, written, and interpersonal skills; demonstrated poise, tact, and diplomacy, and the ability to handle sensitive and confidential information with the appropriate discretion.</li> <li>Ability to interact professionally with all levels of management. </li> <li>Ability to establish priorities and work independently in a proactive manner while adapting to rapidly changing priorities.</li> <li>Proficiency in Microsoft Office products. Ability to perform varied database maintenance activities. Generate reports, charts, and graphs. Ensure accuracy of data provided, identify and correct discrepancies, and provide observations and recommendations on results.</li> <li>Knowledge using SharePoint..</li> </ul> <br><strong>Relocation is not available for this position</strong>.<br><br><strong>Physical Activity and Work Conditions</strong><br><br>Human Factors: Mental Concentration, Repetitive Motion, Sitting, Standing, Visually Demanding.<br> <ul> <li>Ability and willingness to work additional hours beyond the normal workday when required to meet deadlines. </li> </ul> <br><strong>Diverse people. Diverse jobs. Great science.</strong><br> Fermilab is America's particle physics and accelerator laboratory.<br> Fermilab is an Equal Opportunity Employer. Minorities/Women/Disabled/Veterans are encouraged to apply. <br><br> <img src="https://analytics.click2apply.net/v/b7pr57s8J5BVIxEkIeLgl"> <p>PI114683261</p>
Posted: 2019-10-19 Expires: 2019-11-20

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Program Administrator II - Procurement

Fermi National Accelerator Laboratory
Batavia, IL 60510

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