1+ months

Legal Assistant

Constangy Brooks Smith & Prophete LLP
Macon, GA 31201
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  • Job Code
    140292868

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks a Legal Assistant with 5 minimum years of experience to join the Macon, GA office. This position supports 3 attorneys in our labor & employment-centric practice. Ideal candidates will possess strong organizational skills, and the ability to anticipate the needs of their attorneys.

Duties & Responsibilities:

  • Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing.
  • Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
  • Draft standard pleadings, correspondence, memoranda and other documents.
  • Possess high level of awareness and protection of confidential information.
  • Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
  • Consistently provide friendly and helpful telephone support and/or receptionist relief.
  • Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance).
  • Routinely review and follow-up on client deadlines and calendar appointments.
  • Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
  • Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
  • Manage the conflict check and client intake process for new matters.
  • Maintain attorney-specific case lists, charts, and status of cases and outcomes.
  • Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel.
  • Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines.
  • Review and follow-up on client deadlines, emails, and calendar appointments.
  • Develop, implement, and maintain systems to promote organization and efficiency.

Skills & Qualifications:

  • Must possess a minimum of 5 years of experience as a legal assistant or paralegal in law firm, prior labor & employment experience is plus
  • Bachelor's degree preferred, but a High School Diploma, GED, or equivalent with commensurate years of experience in the field acceptable
  • Accurate typing transcription of dictation. (50-60wpm minimum)
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management Systems, Time Entry, e-Filing and database software
  • Strong proficiency with PowerPoint and comfortable creating and revising presentations
  • Strong organizational skills required including timely electronic filing, paper filing, plan book updates, and more

Qualities ideal candidates will have:

  • Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
  • Strong time management skills and the ability to work under pressure in a fast-paced environment.
  • Strong organizational skills, interpersonal skills, and attention to detail.

Culture:

Benefits:

  • Health, Dental, and Vision Plans
  • 401(k) and profit-sharing plans
  • Life Insurance
  • Onsite Parking
  • Gym reimbursement

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

This position is OPEN to receiving search firm candidates. Recruiters, please email Constangy's Legal Recruiting Specialist, Thomas Reddington-Kincaid, at [email protected]





PI140292868

Posted: 2021-06-29 Expires: 2021-07-31

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Legal Assistant

Constangy Brooks Smith & Prophete LLP
Macon, GA 31201

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