10 days old

HR Representative

Vistage Worldwide
San Diego, CA 92121
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Human Resources Representative


The Human Resources Representative is a key contributor on the HR Team at Vistage Worldwide, Inc. Reporting directly to the Director of Human Resources, the HR Representatives areas of primary responsibility will include: full-cycle recruiting, managing data input and reports in our HRIS (ADP Workforce Now), and program administration. The HR Representative will work independently on or assist with various special projects across HR disciplines.

Vistage is the worlds largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster as well as for SMB leaders to maximize their impact.

The 23,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 22 counties around the world. These SMB executives typically spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.

Vistage was founded more than 60 years ago and weve grown every year since then by innovating to stay on the cutting-edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.


Vistages success is anchored by a unique culture which reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Heres a sample of the employee experience that helps drive our success:

  • Welcome to our home. Our US headquarters sits in the heart of San Diegos UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and Kombucha on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
  • We sweat the details. Our onsite gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!
  • We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center as well as access to tons of individualized development resources and a tuition reimbursement program.
  • We invest in you. Our employee benefits program is one of the most generous youll find. Fully-paid healthcare is provided for employees through Anthem Blue Cross along with access to dental, vision and life insurance coverage. Take care of your financial future with 401(k) matching funds eligibility after your first month as an employee and utilize the free individual investment counseling we provide to help you grow the money youve saved. Youll also start with 16 days of paid time off per year to allow you to relax and recharge . . . employees receive additional annual paid days off based on tenure.
  • We keep it fun! Whether youre enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, youll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules along with freedom to work from home in bunny slippers if thats your thing! We value mutual respect and laughter . . . we hate stiff formality. Youll have regular access to Vistage executivesour CEO even buys everyone doughnuts several times a year to fuel his informal employee chats!

Vistages culture and sense of mission drives employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?


  • Full-cycle recruiting including job postings, ATS management, resume screening, phone and in-person interviewing, comp analysis and proposals, extending offers and other recruitment duties. Recruitment includes all international positions.
  • 30-day check-ins with new hires to assess role and onboarding progress.
  • Act as an ADP HRIS administrator for the team and oversee communication to all relevant departments. This includes all paperwork related to organizational changes such as new hires, transfers, promotions, and terminations, and input of new employee data into ADP.
  • Manage partnerships with all recruiting agencies, LinkedIn and additional talent platforms.
  • Manage and disperse daily/weekly recruiting updates and time to fill metrics.
  • Track and oversee all Staff Requisitions for temporary contractors and full-time employees. Notify managers when assignments are coming to a close or up for renewal, and manage tracking of temporary and contract employees.
  • Maintain compliance with federal and state regulations concerning employment. This includes maintenance of all employees files, documents, etc.
  • Assist with Diversity, Equity & Inclusion (DE&I) programs and projects. Provide guidance as a member of the DE&I Employee Project Committee.
  • Assist with employment verifications and background checks.
  • Manage the employee referral program and ensure that bonuses are paid out accordingly.
  • Counsel with Legal department on immigration policies and process.
  • Maintain employee files in compliance with applicable legal requirements.
  • Suggest ways to enhance employee engagement and company culture.
  • Respond to general employee inquiries regarding HR policies, procedures and programs.
  • Other duties as assigned


  • Undergraduate degree preferred; additional coursework or certifications in Human Resources (SRHM/PHR) is a plus.
  • 2+ years experience of corporate full-cycle recruiting.
  • 1+ years general HR experience.
  • Proficient in building and maintaining Excel spreadsheets related to recruiting metrics and comp analysis.
  • Must be super organized and detail-oriented. Ability to prioritize and project manage required.
  • General CA employment law and benefit knowledge.
  • HRIS experience preferred.
  • Ability to foster and cultivate trust and partnerships with all levels.
  • Desire to make a difference and have fun!


Posted: 2021-06-03 Expires: 2021-07-05

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HR Representative

Vistage Worldwide
San Diego, CA 92121

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