11 days old

Assistant Editor

Oxford University Press
New York, NY 10002
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Oxford University Press

Publishing General

Posted: July 20, 2021
New York City, NY, USA

We are the worlds largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have global impact.

More about OUP

Make Your Mark, a career with impact

About the role:
The Assistant Editor works with Senior Project Editors and Project Editors on the Content Development teams in Research Editorial. With minimal direction, the Assistant Editor will carry out editorial support tasks as required by the relevant discipline or project team; they will often work in conjunction with Editorial Assistants and assist more junior members of the team with any non-routine issues. With guidance from more senior members of Content Development teams, the Assistant Editor will also be given responsibility for a small number of simple first editions (e.g., standard monographs) from delivery of the manuscript through handover to Production, or the responsibility of managing of non-complex digital projects.

1. With minimal supervision, provide editorial and administrative support at all stages of the editorial publishing process across all formats as part of the Content Development Team. Balance and prioritize projects with effective time-management skills, and deal efficiently with routine queries and tasks. Plans own workload, is accountable for own quality of work, and may help resolve non-routine issues escalated from Editorial Assistants.
2. Set up projects in various internal systems, including complex and bespoke project records, ensuring without supervision that product/content data is accurate and complete.
3. Process and track content and data, including loading, reviewing, editing, and manipulation in various systems, maintaining accurate tracking systems and producing samples and reports as required. Support the ongoing development and improvement of systems and workflows.
4. Manage the contracting process, including issuing contracts, arranging for signature/countersignature, providing forms and documentation, handling routine contract queries, dealing with Royalties/Publications teams, maintaining contracting records, and supplying related information as required to other functions. Responsible for handling the more complicated contracts processes (e.g., open access contracts, contract cancellations, novations, and rights-reversion processes).
5. Serve as a liaison to authors, including coaching authors on procedures, house style, and content-delivery preparations, and maintaining the relationship between authors and OUP. Identify process improvements to author interfaces and authors experience.
6. Project manage a small number of first-edition projects from the point of author-delivery through handover to Production, with the responsibility for forward planning and working out own priorities. Work will include assessing manuscripts, preparing artwork lists and cover briefs, creating handover forms, completing handover to Production, preparing materials and notices for Sales and Marketing, and ensuring all content and product metadata is up to date and accurate in all systems.
7. Project manage a small number of non-complex digital projects from commissioning through post-production, with the responsibility of forward planning and working out own priorities. Work may include commissioning authors and reviewers, liaising with authors and editors, reviewing and formatting manuscripts, recording and tracking content and data, preparing manuscripts and forms for Production, requesting post-production corrections, and generating status reports.
8. Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers. Process requests for complimentary access to products and services for editors, authors, and contributors.
9. Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and other departments across OUP to ensure that the publishing process runs smoothly.
10. Benefit the department, the Division, and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in additional projects as agreed with your manager.

About you:
Excellent organizational, time-management, and project-management skills
Able to forward plan and prioritize own workload
Works effectively both as part of a team and autonomously, and is able to collaborate and resolve issues
Strong relationship-building and interpersonal skills
Strong oral and written communication skills
Able to balance a variety of responsibilities/projects and manage time independently to meet deadlines
Excellent proofreading and research skills
Proficiency in word-processing and spreadsheet applications
Recent project-management or editorial experience, ideally as an Editorial Assistant on books or digital projects, or equivalent, relevant experience

GJC Level: S3 (for internal purposes only)

This role can be remote or based in one of our OUP offices in Cary, NC/New York/Sunderland, MA

We are currently thinking through how we use our offices in the future and are open to discussing flexibility within this such as a blend of office and home working.

We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)


Posted: 2021-07-21 Expires: 2021-08-22

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Assistant Editor

Oxford University Press
New York, NY 10002

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