29 days old

Administrative Services Coordinator

McCoy-Rockford, Inc.
Austin, TX 78717
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  • Job Code
    114554937
McCoy-Rockford, Inc.

Full Time
Austin, TX, US


McCoy-Rockford is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

GENERAL DESCRIPTION:

Provide administrative support and demonstrate exemplary customer service to internal and external customers.

DUTIES AND RESPONSIBILITIES:

§ Process vendor acknowledgements

§ Assist CSR and Sales Team with resolution of Acknowledgement Exceptions by reviewing purchase orders, communicating with Sales Team members and vendors, clarifying orders and ship dates, updating orders in Hedberg as necessary and close OIM's

§ Assist CSR Team with order tracking to confirm receipt of PO, order acknowledgement, and to report to CSR Team order ship date

§ Routinely arrange priorities to meet business needs & critical deadlines

§ Backup receptionist as required

§ Assist in processing incoming and outgoing mail and ordering supplies

§ Assist in electronically filing order documents, as well as take steps to maintain both electronic and paper filing systems utilized on a day to day basis

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

KEY SELECTION AND SUCCESS FACTORS

WORK EXPERIENCE:

• General office experience required

• Previous receptionist experience preferred

• Demonstrated ability to work with a diverse group of people

• A history of taking prompt action to accomplish objectives and achieve goals beyond what is required

EDUCATION/QUALIFICATIONS:

• High School Diploma or equivalent (GED) required; some college preferred

• Ability to communicate effectively (across all communication mediums) to a wide variety of audiences

• Ability to effectively communicate intent, plans, status, issues, alternatives, and solutions to resolve challenges that arise

OTHER/PREFERRED:
  • Knowledge of MS Office required
  • Excellent customer service, time management, and organization skills
  • Ability to maintain effective performance when faced with time pressures, competing priorities and deadlines

PI114554937

<b>McCoy-Rockford, Inc.</b><br/><br/>Full Time <br/>Austin, TX, US <br/><br/><br/><em>McCoy-Rockford is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.</em> <br><br><strong>GENERAL DESCRIPTION:</strong> <br><br>Provide administrative support and demonstrate exemplary customer service to internal and external customers. <br><br><strong>DUTIES AND RESPONSIBILITIES:</strong> <br><br> Process vendor acknowledgements <br><br> Assist CSR and Sales Team with resolution of Acknowledgement Exceptions by reviewing purchase orders, communicating with Sales Team members and vendors, clarifying orders and ship dates, updating orders in Hedberg as necessary and close OIM's <br><br> Assist CSR Team with order tracking to confirm receipt of PO, order acknowledgement, and to report to CSR Team order ship date <br><br> Routinely arrange priorities to meet business needs & critical deadlines <br><br> Backup receptionist as required <br><br> Assist in processing incoming and outgoing mail and ordering supplies <br><br> Assist in electronically filing order documents, as well as take steps to maintain both electronic and paper filing systems utilized on a day to day basis <br><br><em>Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.</em> <br><br><strong>KEY SELECTION AND SUCCESS FACTORS</strong> <br><br><strong>WORK EXPERIENCE:</strong> <br><br> General office experience required <br><br> Previous receptionist experience preferred <br><br> Demonstrated ability to work with a diverse group of people <br><br> A history of taking prompt action to accomplish objectives and achieve goals beyond what is required <br><br><strong>EDUCATION/QUALIFICATIONS:</strong> <br><br> High School Diploma or equivalent (GED) required; some college preferred <br><br> Ability to communicate effectively (across all communication mediums) to a wide variety of audiences <br><br> Ability to effectively communicate intent, plans, status, issues, alternatives, and solutions to resolve challenges that arise <br><br><strong>OTHER/PREFERRED:</strong> <br> <ul> <li>Knowledge of MS Office required </li> <li>Excellent customer service, time management, and organization skills </li> <li>Ability to maintain effective performance when faced with time pressures, competing priorities and deadlines </li> </ul><br/><br/> <img src="https://analytics.click2apply.net/v/6e7MoqCzXoKAc8lwCr4XV"> <p>PI114554937</p>
Posted: 2019-10-15 Expires: 2019-11-16

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Administrative Services Coordinator

McCoy-Rockford, Inc.
Austin, TX 78717

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