Program Administrator (Payroll Audit)
*This is a Civil Service position. The final candidate will be required to take and pass the Civil Service Exam.* Under the general supervision of the Manager of Fiscal Operations (WCC), an incumbent of this class directs the activities of the Payroll office at Westchester Community College. This position supervises the auditing, processing, distribution and reconciliation of the bi-weekly payroll for approximately 1900 employees annually servicing the colleges main and off campus locations of Westchester Community College. The incumbent ensures the college policies and procedures, program guidelines and unit operations, are in compliance with all County, SUNY, state and federal rules & regulations, and guidelines. They administer the colleges day-to-day operations of enrollment of employees, validating changes in payroll, including Retirement Systems and Deferred Compensation Plans; produce and audit W-2 forms, federal 941, State WT-4A, and 4B, retirement reports, and prepare and compile data for administration with ADP; and supervise direct deposit, complete set ups and maintain security profiles within payroll automated system.
An incumbent of this class is responsible for the day-to-day administration of the Westchester Community College Payroll Plan, Deferred Compensation Plan and Retirement System plan. This position is located in both the Finance Department and the Business Office of Westchester Community College. A considerable amount of independent judgment is exercised in implementing program guidelines and ensuring that unit operations comply with all federal and state rules and regulations as they pertain to payroll deductions, deferred compensation plans and social security deductions. Supervision is exercised over a small number of subordinate program and clerical personnel. Does related work as required. Examples of work include:
- Approve the running of the bi-weekly payroll; and evaluates, develops, and implements new and existing methods and procedures for payroll reporting and auditing to ensure effective administration of payroll programs and proper implementation of all rules, regulations and laws effecting employee payrolls;
- Produce and audit W-2 forms, federal 941, State WT-4A and 4B reports, retirement reports, direct deposits and prepares and compiles data for the other required forms and reports;
- Ensure tasks are completed and the proper enrollment of employees in the retirement system(s) and the Westchester County Deferred Compensation Plan, based on eligibility;
- Respond to and resolve employee and departmental complaints or problems;
- Contact deferred compensation carriers, the retirement system, employees, and eligible former employees to ensure implementation of and compliance with program requirements;
- Analyze and interpret new or revised requirements or programs for the purpose of determining their impact upon existing administrative and procedural activities;
- Set up and maintain security profiles for payroll, personnel and users of automated payroll systems;
- Provide an explanation of retirement programs to employees as well as departmental representatives;
- Perform other incidental tasks, as needed
Requirements:
The successful candidate must possess a High school or equivalency diploma and a Bachelor's Degree in Accounting, Business Administration or a related area, and four years of supervisory experience in the auditing or preparation of a payroll on an automated system for at least five hundred employees; or eight years of experience in auditing and the preparation of a payroll using an automated system for at least five hundred employees, four years of which were at a supervisory level.
Thorough knowledge of Deferred Compensation plans, Payroll Plans, and the Retirement System plans; including the Federal Social Security System and benefit limits; eligibility criteria; administrative, and procedural requirements; Good knowledge of other State and County rules, regulations, agreements and procedures that affect assigned benefit programs; good knowledge of the principles of payroll auditing; good knowledge of federal and state tax laws related to employee payrolls as well as social security rules and regulations; ability to evaluate and analyze potential program problem areas and to formulate and recommend workable solutions; proficient information system implementation knowledge required and the ability to gather and organize pertinent data and to draw appropriate conclusions; ability to establish and maintain effective working relationships; ability to work effectively with County employees; ability to instruct subordinates and departmental representatives in program procedures; ability to supervise, plan and coordinate the work of subordinates and ensure completion of assigned tasks; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; initiative; integrity; good judgement; accuracy; organized; team-oriented; and physical condition commensurate with the demands of the position required. Strong customer service and interpersonal experience required.
Additional Information:
SALARY & BENEFITS: The starting salary is $79,822 plus excellent benefits.
WORK SCHEDULE: The work schedule is Monday through Friday 9:00 a.m. - 5:00 p.m.
About Westchester Community College:
Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.