Payroll & Benefits Manager
Minimum 4 years of accounting experience. BA preferred. Exceptional compensation and benefits. Partial work-from-home perk.
DESCRIPTION OF WORK
Under general supervision of the Finance Director, performs confidential, professional, complex and technical payroll, benefit and accounting procedures. Maintains benefit records and prepares documents to implement benefit coverage. Prepares and processes the Town’s payroll. Maintains payroll/personnel records. Maintains accounts requiring analysis, and balances against other accounts.
DUTIES AND RESPONSIBILITIES
The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The Town of Snowmass
Village reserves the right to modify or change the duties or essential functions of this job at any time.
Performs the day-to-day benefit changes, additions and deletions including those for, but not limited to health insurance, dental, vision, life and long-term disability benefits retirement plans, police pension plans, Cobra, flexible spending accounts, and recreation benefits.
Analyzes and evaluates payroll and related benefit processes including current payroll/benefit coordinating any changes.
Ensures payroll and benefit information is received in a timely manner and filed within payroll system as appropriate. Coordinates with Human Resources whenever necessary for follow-up with departments.
Ensures compliance with changing Federal and State regulations.
Assists in the renewal/changes of benefit plan designs.
Collaborates with Finance and IT on implementation of new systems and processes including assisting in demonstrations of new software related to payroll, taxes, and related processes.
Tracks monthly ACA measurement reports and prepares annual 1094c and 1095c’s for employees and transmission to the IRS. Tracks and monitors employee’s leave of absences, usage of sick leave, modified duty and return to work programs. Prepares records for annual worker compensation audit.
Ensures calculations of pay for performance and raises are calculated accurately as well any retroactive pay and benefits.
Maintains excellent communication with benefit consultants/vendors to facilitateresolution to employment benefit issues.
Adds new employees, terminates employees, and makes dependent and beneficiary changes and salary changes.
Reconciles and remits payments to Town’s retirement and police pension plans to bi-weekly payroll records.
Maintains appropriate records to support all payroll transactions.
Processes the Town’s bi-weekly payroll, monthly Town Council payroll, and all other supplemental payrolls.
Adds new employees and administers terminations into appropriate systems. Ensures all appropriate documents are signed by all parties before adding to the payroll system.
Makes changes in computer file records, reviews and enters data input for all master file changes. Reviews, corrects and enters data from employee time sheets. Prints hour’s proof listing and payroll register and checks for accuracy against time sheets and other data.
Provides reports, general information and analysis to Human Resources Director, Finance Director and supervisors pertaining to employee employment information.
Reconciles general ledger accounts related to payroll accounts, liabilities and benefits. Posts payroll financial data including payroll, benefits and taxes to appropriate accounts. Prepares journal entries and post in computer system.
Prepares accounts and records for year-end close. Prepares audit working papers for external auditors and interacts with external auditors.
Updates the Finance Director regularly on any problems with payroll or Human Resources Director with personnel issues.
Prepares complex payroll calculators for annual budget process for all departments including the calculations for all benefits of each Town employee.
Distributes payroll checks or stubs to employees. Monitors vacation, sick, comp and personal time hour balances.
Maintains up-to-date payroll documentation; sets up payroll master files for all employees.
Maintains knowledge of all FLSA, FMLA and other legislative changes and institutes those changes to keep the Town current. Responsible for COBRA administration.
Maintains the accuracy of payroll, investigates and settles payroll discrepancies and prepares and processes receivables documentation as appropriate.
Meets all deadlines in preparing checks and reports for payroll deductions and contributions to outside vendors.
Performs bi-weekly federal and state tax deposits. Prepares quarterly (941) reports and State
Unemployment. Prepares year-end W-2 preparation and the corresponding reporting to State and Federal agencies, as well as staying informed about any tax law changes.
Assists department and division heads, as appropriate, with procedural understanding and application of payroll and personnel policies.
Maintains strict confidentiality.
Performs other duties as assigned, required or requested.
QUALIFICATIONS
• Ability to act with integrity and recognize and deal professionally with ethical and legal issues
• Maintains current knowledge of issues related to Human Resources
• Knowledge of current payroll laws, IRS regulations and record retention laws
• Ability to establish and maintain cooperative working relationships with everyone contacted in the course of work
• Ability to maintain strict confidentiality
• Ability to multi-task in a fast-paced, deadline driven environment while work independently, paying attention to detail and prioritization of workload.
• Knowledge of accounting principles and principles, concepts and practices or payroll and personnel administration.
EXPERIENCE AND TRAINING
Any combination of experience and training equivalent to a Bachelors Degree in accounting, business or human resources in correlation with a minimum of four years in accounting/personnel related field. Experience in payroll, personnel, and general accounting required. Human Resource certification a plus.
SPECIAL REQUIREMENTS
Ability to give attention, confidentiality, and sensitivity to special personnel situations that may arise. One must display a professional demeanor at all times.
EQUIPMENT USED
Must have working knowledge of how to use copy, fax, scanner, telephone, postage machine,
10-key, computer, and typewriter.
PHYSICAL REQUIREMENTS
• Ability to conduct activities involving moderate standing, walking and substantial sitting.
• Ability to occasionally stoop, kneel, crouch or crawl and lift boxes 25 pounds above head.
• Ability to hear and respond to phone calls and conversations.
ENVIRONMENTAL CONDITIONS
The majority of this position duty is performed within an indoor, office environment.