Program Coordinator
1845 - PROGRAM COORDINATOR
Position Description
This position, with rotating days, evening, and weekend shifts, is in the Natural Resources, Parks and Recreation Department.
Salary $48,464.00 Annually
Salary Grade: 51
Plans, coordinates, monitors and participates in administrative and operational activities associated with a specialized program within Pima County. Supervises staff and performs program-related community relations activities. A "Program" is a single, specific purpose/activity and is ancillary to the main function of the organization. Typically the longevity and funding of a "program" are subject to internal and external factors.
Please note: All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation – accommodation forms are located online. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire.
Duties/Responsibilities
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
- Plans, organizes, coordinates and administers the activities of a specialized program within Pima County;
- Assists the Program Manager or department director in developing and establishing program goals and objectives;
- Evaluates program effectiveness and measures/reports on program success;
- Supervises, trains and evaluates staff, determines work assignments and priorities and participates in personnel selection;
- Monitors program-specific legislation and ensures program compliance with applicable regulations;
- Performs public relations activities as a program representative, makes program-related presentations to the general public, prepares and presents news releases and other media materials and participates in the development of community awareness programs;
- Coordinates the development of training and informational materials to promote public understanding of program activities, services and requirements;
- Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations and groups;
- Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information;
- Monitors grants, program contracts and/or contractor performance;
- Participates in the development of the program budget and supervises the monitoring and administration of program funds;
- Conducts program-related studies and prepares written reports and recommendations;
- Prepares routine and special program status reports for federal, state and county agencies;
- Analyzes data and prepares program activity reports and statistical materials for management review;
- May access or maintain specialized databases containing program-specific information to record activity or generate reports;
- May write and submit grant applications and prepare/review proposals.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and techniques of public relations and media resources;
- community agencies, organizations and resources;
- principles and practices of effective supervision and program administration;
- federal, state and local laws, rules and regulations;
- principles and practices of grant administration;
- budgeting and fiscal accountability;
- data and statistical analysis techniques and application to planning studies and projects;
- principles and techniques of effective communication to include written composition and public speaking;
- applications of automated information systems.
Some positions within this classification require knowledge of program-specific terminology, principles, practices and procedures.
Skill in:
- planning, organizing and coordinating program activities;
- communicating effectively;
- establishing and maintaining effective working relationships with governmental agencies, community and special interest groups;
- supervising, training and evaluating personnel;
- identifying needs and developing and implementing programs to meet those needs;
- preparing budgets and monitoring funds;
- data analysis and report preparation;
- use of automated information systems to maintain or produce data.
Minimum Qualifications
(1) A Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment and three years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit(See Special Notice section for additional requirements). (Relevant professional level experience and/or education from an accredited college or university may be substituted.)
OR
(2) Four years of experience with Pima County in a professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- A minimum of three (3) years experience working with computer programs and other system software designed to track timekeeping, expenses and revenues, purchasing, work orders and registrations.
- A minimum three (3) years experience supervising, training and evaluating personnel.
- A minimum three (3) years experience planning and implementing major programs, special events and activities for various populations in a recreational, educational, child care or social service setting.
- A minimum two (2) years experience managing supervisory staff.