Grants Administrator, Procurement Technical Assistance Center (PTAC) - Level VI Temporary Specially Funded
Bargaining Unit MCAAP/UAW Local 2411
Assignment Location MTEC
Job Function
The PTAC Grants Administrator (i.e., Program Manager) organizes, trains, and equips the program staff with the resources needed to execute the Macomb Regional Procurement Technical Assistance Program (PTAP). The PTAC Program Manager serves as the primary interface with public agencies, governmental offices, businesses, and economic development providers; identify and attain funding to sustain Macomb Regional PTAC operations through cooperative agreements, grants and contract opportunities with public agencies. The program scope is defined by the Office of Secretary of Defense and Michigan Economic Development Corporation (MEDC) Grant Administrators. Once defined, the Program Manager executes the program’s day-to-day operations, consistent with established guidance and good judgment. The Program Manager focuses program services across Macomb County, consistent with the degree of business interest and allocation of program funds.
The Program Manager is responsible for program efficiency and effectiveness. Consistent with operating the program is sustaining a proficient staff capable of providing appropriate services to Macomb County businesses seeking government contracts. The Program Manager directs the design of education and training appropriate for the PTAP clients and staff. In addition, the Program Manager maintains a personal level of current government acquisition knowledge to contribute to all client support activity.
Job Responsibilities
- Acts as the spokesperson for the Procurement Technical Assistance Center (PTAC).
- Evaluates and directs the operation of the Procurement Technical Assistance Program (PTAP) within the provisions of the Terms & Conditions.
- Hires, trains and manages the work of professional and technical personnel who interact with clients, government agencies, and other economic development organizations
- Responsive to direction and requests from Macomb Community College Administration and Leadership
- Identify and attain funding through cooperative agreements, grants and contract opportunities with public agencies, that sustains PTAC operations
- Meets or exceeds established program goals consistent with OSD and MEDC requirements
- Executes the program at the direction of OSD and MEDC State Grant Administrators
- Participates in meetings providing program status information to stake holders for their understanding and evaluation
- Drafts the annual budget and support documentation
- Develops, updates, and evaluates written program policies and procedures consistent with government regulation, established guidelines, and experience
- Prepares written financial and administrative reports that reflect program status
- Creates responses to special correspondence and handles special assignments
- Supports the annual audits of the program by Macomb Community College’s independent auditor, the Office of Secretary of Defense, and MEDC
- Selects professional and technical personnel to carry out the program
- Conducts research, evaluates findings, and makes recommendations on program matters
- Elevates inquiries and complaints for resolution
- Provides counseling to business clients seeking assistance on government procurement processes
- Identifies and interviews vendors, and evaluates their products and capabilities as suppliers
- Submits program expenditures for supplies, equipment, services and reimbursement approval
- Interprets Terms & Conditions for appropriate program execution
- Determines organization, update and retention of client information files and determines best use of client management system data
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
- Must be willing to travel to support program activity as needed
- Must be proficient and comfortable speaking to large and small groups of people including senior government and corporate executives.
SUPERVISION RECEIVED:
- Reports to Dean of Business and Information Technology
SUPERVISION GIVEN:
- Supervises full and part-time staff as assigned
Education
- BA or BS in Business Administration, Acquisition Management, or a related discipline
- Masters Certification in Contract Management and/or Federal Procurement that demonstrates knowledge of procurement principles and processes preferred
Preliminary Qualifications
- Minimum of 5 years of experience in the government procurement environment
- Minimum 3 years supervisory experience preferred
- Proficiency in the use of software applications e.g. MSWord, Excel, Outlook, database management, and internet use
Work Hours 40 hours per week.
Position Level 6
Salary $77,446 - $104,745 (2021-22 salary range) Maximum salary upon new hire $77,446 - $88,961
Posting Code AS366P
Open Date 01/07/2022
Close Date 02/07/2022
EEO Statement
As an equal opportunity employer and learning institution, Macomb Community College recruits, hires and promotes for all positions without regard to race, religion, color, national origin, sex, age, or handicap. All employment decisions are based on the qualifications of each individual. No person shall be denied equal treatment as a result of a College practice or policy. The College is committed to racial, cultural, and ethnic diversity.
Auxiliary aids and services are available upon request to individuals with disabilities. Michigan Relay Center 1.800.649.3777 (Voice and TDD).