Human Resources Compliance Officer
Job Description
Human Resources Compliance Officer
Position Summary: The Human Resources Compliance Officer will undertake a diverse and integral role within the HR team. This position will act as a subject matter expert for audit related matters, and will conduct thorough audit review of current processes to ensure there is no compliance risks, and that compliance related requirements are addressed. This includes coordinating compliance efforts, and making recommendations for enhancing current practices and processes where necessary. In this role, the HR Compliance Officer will primarily be responsible for ensuring that funders regulations and contract specification on human resources issues are adhered to. This position will blend knowledge of HR process and HR compliance management to support the efforts of the HR Department. The HR Compliance Officer works closely with the Human Resources Director and assists in the development and maintenance of various policies and procedures pertaining to the operations of the Human Resources function.
Responsibilities: Essential job duties include the following. Other duties may be assigned:
- Maintains knowledge of funders contractual/documentation requirements for matters pertaining to human resources record keeping requirements.
- Coordinates HR Compliance efforts on matters related to employment eligibility verification (I-9) documentation, updates and re-verifies form, e-Verify, labor and employment posters, monitors and coordinates compliance-related training, five-year background check renewals, and local background screenings.
- Proactively performs regular audits and periodic assessments of employees' records and files to identify potential compliance gaps, and develops or recommends remediation plans where necessary.
- Reviews internal processes and practices to identify weaknesses and makes recommendations for processes improvement as needed.
- Coordinates all LOAs to include FMLA, Workers' Compensation and matters pertaining to ADA.
- Verifies and maintains compliance of personnel records and contractors records and responds to document requests from internal departments and/or external auditors.
- Assists with the development of ongoing HR compliance controls and drafting of relevant policies and procedures.
- Develops and implements a standardized process to review and update employees' personnel records and renewal of expired contractor agreements.
- Maintains ongoing monitoring of changes and updates to the compliance requirements and recommends the implementation of internal controls as needed.
- Prepares and submits monthly reports that support compliance-related activities, project status, findings, and corrective measures taken.
- Handles the preparation for external audits including document preparation and submission.
- Assists with ad hoc projects and performs other duties as assigned.
Minimum Qualifications
- Bachelor's Degree
* 3-5 yeas of HR experience.
* Experience in HR Compliance or auditing compliance files preferred
* Ability to deliver fact-based problem-solving, solutions.
* Ability to generate sound recommendations in alignment with operational needs
* Strong follow-through focusing on results.
* Experience drafting policies and standard operating procedures,
* Excellent writing skills
* Proficient with Microsoft Word and Excel.
ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.
PERKS: We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!
JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.
Job Type: Full-time, Exempt (On Site)
Minimum Qualifications
- Bachelor's Degree
* 3-5 yeas of HR experience.
* Experience in HR Compliance or auditing compliance files preferred
* Ability to deliver fact-based problem-solving, solutions.
* Ability to generate sound recommendations in alignment with operational needs
* Strong follow-through focusing on results.
* Experience drafting policies and standard operating procedures,
* Excellent writing skills
* Proficient with Microsoft Word and Excel.