Transportation Assistant - NY
Position: Transportation Assistant
Purpose: This position is responsible for providing staff support duties for a school district transportation department. Work involves liaison with schools, parents, bus drivers and administration to facilitate proper operation of the district's transportation program. Work further involves maintaining a database and related clerical functions. The employee reports directly to and works under the general supervision of the Transportation Director. Does related work as required.
Essential Functions:
- Assists parents and students with transportation-related problems such as walk/ride, bus pick up time, explaining denials of special requests, processing bus stop changes, etc.;
- Assists bus drivers with day-to-day activities such as notifying of additional stops, re-routing information and locating students;
- Works with individual schools in the district to provide information relative to school bus activities such as notification of new students, kindergarten half-day sessions, walk/ride problems, and special situations;
- Maintains and updates transportation database including database manipulation;
- Prepares computerized payroll;
- Maintains related files, prepares and disseminates reports, correspondence, bus passes, etc.;
- Instructs other staff on proper use and retrieval of payroll and transportation computerized data.
Additional Duties
- Performs other related tasks as assigned by the Transportation Director.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities:
- Knowledge of data base maintenance including data retrieval and entry;
- Knowledge of district practices and policies regarding bus routing, pick-up, drop-off, attendance areas, etc.;
- Working knowledge of the geographic area of the school district as related to transportation concerns
- Basic knowledge of mathematical skill;
- Ability to organize work;
- Ability to maintain computerized records and reports;
- Ability to communicate effectively with parents, bus drivers, and school district personnel;
- Ability to work independently and have good judgment, and tact,
- Physical condition commensurate with the demands of the position.
Qualifications Profile
Certification/License: A valid license to operate a motor vehicle in New York State is required or otherwise demonstrate your capacity to meet the transportation needs of the job.
Education: Graduation from high school or possession of an equivalency diploma plus EITHER:
Three (3) years paid full-time or its part-time equivalent clerical experience that must have involved data entry AND retrieval, AND public contact work;* OR,
Three (3) years paid full-time or its part-time equivalent auto or bus mechanic experience using computerized testing or diagnostic equipment, AND public contact work;* OR,
Graduation from a regionally accredited or New York State registered college or university with an Associate's degree plus one (1) year of experience as defined in (A) or (B) above; OR,
Any equivalent combination of training and experience as defined by the limits of (A), (B), or (C) above.
*Public contact work is defined as substantial face-to-face (or over the phone) communication with adults (12+) involving persuasion, teaching, negotiating, explaining, counseling, and similar activities.
Experience: Prior experience in schools and/or transportation preferred but not required. Experience working with a diverse population desired.
Demands: Works in school/transportation environments.
Equipment: Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.
Travel: Travels to school district buildings and professional meetings as required.
Special Requirements:
Successful candidate shall be hired provisionally and will be required to take Civil Service exam when offered. Candidate must place in top 3, per Civil Service rules.
Depending on the position duties, candidates for employment with the Monroe County Government will be required to pass a pre-employment drug test.
If you are appointed, you may be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job.
Special requirement for appointment in school districts and BOCES:
Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.