Data Coordinator
Description
This position supports Free Arts by coordinating and implementing data collection, entry, and reporting. Additionally, this person will support the Operations Manager and organization by maintaining a healthy and productive database.
Department: Operations
Supervises others: No
Reports to: Operations Manager
Employment Status: Full-time
FLSA Status: Nonexempt
Benefits: Full time employee benefits
Beginning Salary: $34,000
Location: Phoenix & Surrounding Areas
Remote Eligible: No
Telework and Flexible Schedule Eligible: Yes, after 90 days of employment
Position competencies include:
Data Collections, Synthesis and Reporting - Proficient level of competency
- Gets more complete information by checking and integrating multiple sources of data.
- Notices discrepancies and inconsistencies in available information.
- Delivers quality work without errors that meet constituents' needs.
- Coordinates data entry and ensures data integrity.
- Creates and provides reports to all departments as needed/requested.
- Aids Programs and Development in data related tasks, issues, and support.
Analytical Thinking - Proficient level of competency
- Uses logic to analyze a problem or challenge.
- Makes a systematic comparison of two or more alternatives.
- Identifies many possible causes for a problem and proposes solutions.
- Collaborates with other departments to discover database needs and works with contractors in finding and implementing solutions.
- Assists Operations Manager in creating and implementing database training.
- Assists the Operations Manager in finding new and exciting ways to integrate the use of the database into Free Arts culture.
Organizational Competencies Include:
Mission Focused
- Promotes the transformative nature of resilience-building arts programs.
- Makes business decisions grounded in the mission.
- Promotes healing nature of art, creativity & healing.
- Advocates for the interests for children & partners.
Communicate Effectively
- Ensures that others involved in a project or effort are kept appropriately informed.
- Tailors communication content, tone, and method (verbal written, email, phone, etc.) to audience.
- Seeks to fully understand before responding.
Instills Trust
- Consistently delivers on commitments, demonstrating both competence and credibility internally and externally.
- Actions are aligned with intent and words.
- Involves people in decisions that affect them.
Collaborative
- Prioritizes organization and group objectives over individual goals.
- Provides assistance and support to others to help them reach their individual goals.
- Expresses disagreements constructively and works toward solutions that are mutually beneficial.
Self-Management
- Demonstrates the ability to maintain composure.
- Takes initiative and acts without waiting for direction with available information.
- Accepts responsibility for gathering information, taking action and results.
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments. Further, there will be occasions when staff are asked to work outside of an 8:30 am to 5:00 pm workday.
Requirements:
- Minimum one to two years CRM database experience or similar SaaS resource management database experience. Salesforce is preferred.
- Proficient using Windows and Microsoft applications; in-depth knowledge of these systems is a plus.
- Ability to read and write in Spanish is a plus.
- Must be able to have access to and provide reliable transportation for self. An AZ driver's license and proof of insurance is required for qualifying mileage reimbursements.
Physical Requirements:
- Must be able to remain in a stationary position 90% of the time using a computer.
- Must be able to identify and assess written materials including fine print.
- Must be able to position self to maintain files, supplies, document boxes, and other materials up to 15 pounds as needed.
Environmental Requirements:
- Must be able to regularly work in a well-lit, temperature-controlled work area.
- Must be able to work in an open area with other employees and volunteers 80% of the time.
- Must be able to obtain and hold an Arizona Department of Safety Fingerprint Clearance Card and pass a criminal background check.