Manager - Property Control
Under the general supervision of the Assistant Director of Accounting Services for Asset Management, incumbent in this position supervises staff and manages the operations of the Asset Management section of Accounting Services. The incumbent has overall program responsibility for the fiscal and physical control of moveable equipment and capital assets at the Health Sciences Center and over 200 remote locations across the state. The incumbent is responsible for managing and reporting regarding the vehicle fleet, including reviewing monthly logs, monitoring and notification of required maintenance, and submitting monthly Fleet reports to management. Taggable moveable property having an original acquisition cost of $1,000 or more, all gifts and donations having a fair market value of $1,000 or more, and all property categorized as weapons, regardless of cost are tagged and recorded in the Health Sciences Center’s Asset Management System and in the Louisiana Property Assistance Agency (LPAA) Asset Management System. These two systems are reconciled on a monthly basis. All equipment and building additions with an original acquisition cost of $5,000 or more, and a useful life of 24 months or longer, are added to the Health Sciences Center’s Asset Management System and designated as depreciable assets. All depreciable asset additions are reconciled to the Health Sciences Center’s financial accounting system on a monthly basis. Accounting entries are created monthly for additions and disposals, depreciation is calculated and entries are created monthly, all entries are journalized and reviewed for accuracy before posting to the financial system and closing the periods. The monthly reconciliations are compiled into an annual subsidiary ledger report for the Assistant Director for Asset Management. These figures are included in the Investment in Plant Fund, General Ledger, Balance Sheet, Changes in Fund Balances, Analysis of Net Investment in Plant (Analysis G2-a and G2-b), Schedule of Capital Assets, Collections, and Improvements to Plant. Incumbent is responsible for maintaining logs and documentation of all custodian held property with an acquisition cost of $1,000 or more. An original custodian certification form should be completed when equipment is given over into a custodian’s possession. Annual recertification forms are sent out each spring (approximately March), to verify the continued possession of the property by the custodian. The incumbent is responsible for coordination, review and completion of an annual physical inventory of all Health Sciences Center moveable equipment. During the inventory process, any changes in location of property must be updated and all unlocated property must be disclosed in the inventory files. The inventory must be completed, certified and submitted prior to the LPAA deadline in November of each year.
Required Education: Bachelor's Minimum 3 years professional level work experience
Preferred Education: Master's in Accounting or Business/Finance related degree
Preferred Experience: Working knowledge of assets and/or inventory management along with accounting practices related to capital assets
LSU Health Sciences Center is an Equal Opportunity Employer for females, minorities, individuals with disabilities and protected veterans