Construction Office Administrative Assistant
Construction Office Assistant
We are currently hiring for an Office Assistant to join our team and help our site construction team in their day-to-day operations.
The ideal candidate is a fast-paced self-starter, capable of supporting multiple projects simultaneously. They will be responsible for the fielding calls and assisting employees, as well as handling operations paperwork related to the company.
This position will be based out of Jacksonville, FL.
Knowledge of construction work is a plus, such as understanding materials, NTOs, lien releases etc. when it comes to construction in FL
Essential Job Duties:
· Assisting employees who come in to the office
· Filling out on hire paperwork with new employees
· Answering and forwarding phone calls
· Printing and collecting all invoices from vendors and getting them to accounts payable
· Filing paid bills
· Collecting timesheets weekly and turning them into accounting
· Sorting and distributing paperwork, insurance forms, and mail
· Keeps organized records of all vehicles (including maintenance needs), login/passwords,
· Maintains employee files and scans documents into our cloud database
· Handles NTO and lien releases for projects
· Maximizes office organization to maximize flow and max-out environment for highest employee output
· Works on special projects as assigned
Requirements:
· Construction experience (Preferred)
· Must be a notary
· Strong work ethic and team leadership skills
· Must be cooperative, organized, and systematic in work with an attention for details and high degree of confidentiality
· Must have the ability to be clear and precise when communicating
· Ability to interface with all levels within the organization and external parties
· Microsoft Excel/Microsoft Word: 1 year (Preferred)
Job Types: Full-time, Contract
Pay: $15.00 - $17.00 per hour
Schedule:
· 8 hour shift
· Monday to Friday
We offer benefits such as paid time off, company-paid holidays, health insurance and bonus programs.
If you feel that you would be a good fit for our team, click apply now!