Interior Design Assistant to the Director
Buron Inc. / Highgate Senior Living
Issaquah, WA
Full-time
Design
Posted on January 10, 2022
Buron Inc. / Highgate Senior Living is a development company that currently operates ten Highgate Senior Living assisted living and memory care communities in Washington, Montana, Arizona & California. An eleventh community in Las Vegas, Nevada is currently in development. And there are plans in place for continued expansion.
This position is in the center of the action & is a pivotal role in completing all new build & renovation projects in a timely and accurate manner. Strong purchasing, FF&E coordination and leadership skills are required.
Duties and Responsibilities:
- Produce & collate purchase orders and purchase requisitions in-order to order materials, goods and supplies for the ID Dept. & Facilities Dept.
- Send them to the suppliers.
- Review order acknowledgements, proformas, invoices & deliveries against the orders.
- Track the status of any orders.
- Deal with non-supplied, under orders, over orders and damaged goods.
- Ensure that any invoices are sent to accounts for payment.
- Produce and maintain all reports.
- Negotiate improved pricing, product quality & delivery where ever possible.
- Ability to suggest alternate product to ID Dept., Facilities & Construction Management for approval to produce cost/time savings.
- Training /Education on approved alternate product to ID Dept., Facilities & Construction Management.
- Produce & Supply maintenance guidelines & MDSD Sheets for purchased goods when required.
- Undertake all word processing that is required. Strong Microsoft suite of products skills essential.
- Research materials to support design team on technical issues influencing design development.
- Select materials & produce specifications of FF&E
- Review & correct ID Dept. CAD drawings for accuracy when required
- Compile up to date records for all projects & during projects progress
- Maintain any diaries that are in the office & undertake all filing as required.
- Arrange and attend meetings, taking minutes if necessary.
- Review inventories and update inventory annually.
- Travel to project location to oversee installation of design materials as needed.
- Prepare & participate in marketing materials such as 2D & 3D floor plans, project presentations & display boards
- Reconcile & submit all p-card transactions & expenses by the deadline each month.
- Maintain & submit by the payroll cut-off deadlines an accurate record of hours worked, allocated to each specific project
- Coordinate with ID Dept., Facilities & Construction Management for the installation of purchased goods.
- Assist the ID Dept., Facilities Dept. & Construction Management with preparing budgets and proposals.
- Assist in determining yearly Capital Expenditures
- Assist in updating the offices material and FF&E library
- Assist in the development of small & large renovations and new build projects.
- Assist within timely schedules on Interior Design technical CAD drawings consisting of plans, elevations, sections, details, millwork, lighting, electrical & power, that are accurately coordinated with the consultant drawings
- Other tasks and duties as assigned
Requirements:
- Degree or Diploma is related field. Interior Design preferred. 3 years experience minimum.
- Must hold a valid passport and be willing & able to travel within the United States & Canada.
- Must hold a valid driver's license.