29 days old

Sr. Administrative Assistant

San Jacinto College
Houston, TX 77049
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  • Job Code
    133973162

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr. Administrative Assistant - Central Campus

Responsibilities:
  • Schedule meetings, telephone communications, process mail
  • Maintain computer-based records and files
  • Assist with schedule preparation and data entry into Banner
  • Assist with classroom reservations
  • Process faculty paperwork, load lists, and semester data
  • Create, distribute, collect, and maintain course record folders for instructors
  • Assist with the development of new program accreditation status
  • Assist with new student information and application sessions
  • Prepare, process, and maintain accepted student communications
  • Organize, submit, and maintain budget transactions (transfers, requisitions, and purchasing orders)
  • Track student educational and graduation requirements
  • Process departmental research for data and reports
  • Work at recruitment fairs
  • Assist business office, as requested during registration times
  • Record minutes at departmental and advisory meetings
  • Schedule maintenance requests and repairs for department
  • Assist with class scheduling, including cancellation of classes
  • Assist students with departmental and College processes
  • Assist with departmental faculty credentialing
  • Oversee procurement budgetary units for purchasing supplies
  • Collect, compile, and maintain departmental monthly reports
  • Provide administrative staff support to students, faculty, staff, and administrators
  • Utilize Outlook calendar for tracking meetings and planning new events
  • Perform general office duties
  • Other duties as assigned.


Required education/experience/skills:
  • High School diploma or equivalent
  • Three years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
  • Basic skill level in Microsoft Office
  • Excellent Customer Service Skills


Preferred education/experience/skills:
  • Above requirement, plus one year of specialized or technical training beyond high school
  • Above experience, level including one or more years in higher education environment


Work Hours:
  • Typically, Monday - Friday, 8:00 - 5:00.
  • Some recruitment fairs after hours may be needed on occasion


Special instructions to applicants: Please submit a letter of interest with your application.

Note: The duties of this position require a physicalpresence at the assigned on-site work location during unrestricted operationswith very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2832

Posting Close Date: 4/21/2021



PI133973162

Posted: 2021-04-13 Expires: 2021-05-15

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Sr. Administrative Assistant

San Jacinto College
Houston, TX 77049

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