23 days old

Sr Administrative Assistant - Grant Funded

San Jacinto College
Houston, TX 77049
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San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Grant Funded - Central Campus

Essential Job Functions:
  • Assist Leader with all office management functions.
  • Ensures website is updated and maintained as per leader's directions.
  • Schedule and coordinate multiple meetings to include Advisory Board, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
  • Provide administrative support including photocopying, collating, scanning, mailing, scheduling, note taking, filing documents, and handling all incoming and outgoing correspondences such as mail, e-mail and faxes
  • Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
  • Coordinate and set up meetings and conference calls, assist with event set-up, maintain the office calendar, and liaise with building management.
  • Travel arrangements, Parking Reimbursements.
  • Manage office supply inventory and ordering, as well as outside vendors e.g. tech support, utilities (phone, internet), copy machine, etc.
  • Schedule Room Reservations.

Additional Job Functions:
  • Manages leader's P-card purchases, receipts and reports.
  • Assists with other program staff and participants, as well as CPD initiatives, as needed.
  • Maintain inventory of supplies and advises Leader of status.

Knowledge, Skills and Abilities:
  • Must project a professional image
  • Have excellent telephone etiquette and communication skills
  • Proficient in Microsoft Word, Excel, Banner, and Windows.
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment
  • Be flexible with good public relations skills
  • Work well with details and deadlines
  • Balance multiple tasks
  • Analyze and solve problems
  • Work independently in a fast-passed office environment.

Required Education:
  • High School graduate or equivalent (GED)

Preferred Education:
  • Above requirement plus one (1) year of specialized or technical training beyond high school

Required Experience:
  • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:
  • Above experience including one (1) or more years in a higher education environment

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2675

Posting Close Date: 9/15/2020

Posted: 2020-09-03 Expires: 2020-10-05

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Sr Administrative Assistant - Grant Funded

San Jacinto College
Houston, TX 77049

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