28 days old

Sr Administrative Assistant - Central Campus

San Jacinto College
Pasadena, TX 77504
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  • Job Code
    113717591

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.


Responsibilities

Provide administrative support to the department chair and all faculty members within the department. Duties will include but not be limited to:
  • Scheduling meetings, transcribing meeting minutes, telephone communications, and processing mail.
  • Maintaining various computer-based records and files, photocopying/distribution of various materials, filing.
  • Requesting room reservations for meetings and events.
  • Processing payroll, requisitions, purchase orders, journal transfers, P-Card statements, supplies, and budget encumbrances.
  • Entering & maintaining the class schedule
  • Processing paperwork regarding faculty loads, EPAF, grants, etc.
  • Assisting and coordinating with student workers.
  • Maintaining office equipment and coordinating with maintenance/custodial staff when needed.
  • Processing of requested data for reports and projects as assigned.
  • Working in the Business Office as required (may require training)
  • Performing general office duties and other duties as required or assigned.




Knowledge,Skills and Abilities:
  • Must project a professional image,
  • Have excellent telephone etiquette and communication skills,
  • Proficient in Microsoft Word, Excel, and Windows.
  • Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment,
  • Be flexible with good public relations skills
  • Work well with details and deadlines,
  • Balance multiple tasks,
  • Analyze and solve problems and work independently in a fast-paced office environment.

Required Education and Experience:
  • High School Diploma or equivalent and two years clerical experience required.

Preferred:
  • Associate Degree or higher.
  • Two years of office experience with data entry and word processing skills preferably from a college/university setting.
  • Knowledge of Ellucian Banner software.

Work Hours:

Monday through Friday
Typical work hours are 8:00 A.M. to 5:00 P.M.
During peak enrollment times and Summer these hours may be slightly ajdusted.





Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2155

Posting Close Date: 9/27/2019

PI113717591

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><br> <strong>Responsibilities </strong> <br><br> Provide administrative support to the department chair and all faculty members within the department. Duties will include but not be limited to: <br><ul><li> Scheduling meetings, transcribing meeting minutes, telephone communications, and processing mail. </li><li> Maintaining various computer-based records and files, photocopying/distribution of various materials, filing. </li><li> Requesting room reservations for meetings and events. </li><li> Processing payroll, requisitions, purchase orders, journal transfers, P-Card statements, supplies, and budget encumbrances. </li><li> Entering & maintaining the class schedule </li><li> Processing paperwork regarding faculty loads, EPAF, grants, etc. </li><li> Assisting and coordinating with student workers. </li><li> Maintaining office equipment and coordinating with maintenance/custodial staff when needed. </li><li> Processing of requested data for reports and projects as assigned. </li><li> Working in the Business Office as required (may require training) </li><li> Performing general office duties and other duties as required or assigned. </li></ul><br><br><br><br> <strong>Knowledge,Skills and Abilities:</strong> <br><ul><li>Must project a professional image,</li><li> Have excellent telephone etiquette and communication skills, </li><li> Proficient in Microsoft Word, Excel, and Windows. </li><li> Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li><li> Must be extremely accurate and have excellent proofreading, grammar and spelling skills. </li><li> Must be able to work in a team environment, </li><li> Be flexible with good public relations skills </li><li> Work well with details and deadlines, </li><li> Balance multiple tasks, </li><li> Analyze and solve problems and work independently in a fast-paced office environment. </li></ul><br><strong>Required Education and Experience:</strong><br><ul><li> High School Diploma or equivalent and two years clerical experience required. </li></ul><br><strong>Preferred:</strong><br><ul><li> Associate Degree or higher. </li><li> Two years of office experience with data entry and word processing skills preferably from a college/university setting. </li><li> Knowledge of Ellucian Banner software. </li></ul><br> <strong>Work Hours:</strong> <br><br> Monday through Friday<br>Typical work hours are 8:00 A.M. to 5:00 P.M.<br>During peak enrollment times and Summer these hours may be slightly ajdusted. <br><br> <br><br><br><br><b>Salary Grade: </b>14<br><br>Salary is based on the Board-approved salary schedule for the current fiscal year. <a href="http://www.sanjac.edu/san-jacinto-college/salary-schedules" target="_blank"><b>See Salary Schedule</b></a> <br><br><b>Requisition Number:</b> req2155<br><br><b>Posting Close Date:</b> 9/27/2019<br><br> <img src="https://analytics.click2apply.net/v/W7V81eFG56DnsM7jTppzR"> <p>PI113717591</p>
Posted: 2019-09-16 Expires: 2019-10-18

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Sr Administrative Assistant - Central Campus

San Jacinto College
Pasadena, TX 77504

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