1+ months

Senior Administrative Assistant - 20011

WWF Washington, DC
Washington, DC 20001
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  • Job Code
    112971138

Overview

World Wildlife Fund (WWF), one of the world's leading conservation organization, seeks a Senior Administrative Assistant at our Washington, DC office. This position performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of the Climate & Energy department. Uses administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies to further Climate & Energy Department's programmatic goals.



Responsibilities

  • Coordinates meetings, conferences, special events, including attendee coordination, space and equipment rental, AV needs, catering, and material preparation. Arranges meetings and makes appointments for senior staff.
  • General office duties - makes travel arrangements for senior staff when requested in accordance with departmental and organizational policies; handles administrative aspects of new employee set-up; orders office supplies, coordinates mailings, production and distribution of documents, reports and other materials. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.
  • Financial support - Reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles reclasses and serves as the liaison with accounting to track payments. Monitors expense reports against budget, seeking explanations for significant variations. Compiles and reviews financial reports submitted by others. Assists supervisor with developing preliminary data and background information for budget preparation process.
  • Recordkeeping - Collects information and maintains logs, records and lists as required using Microsoft Word, Excel, or specialized databases such as SharePoint and customer relationship management (CRM) software. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
  • Communication - Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests. Answers complex inquiries requiring detailed knowledge of departmental procedures, program, structure and goals.
  • Collaborates with staff, from across the organization to drive results; participates in organizational and departmental events.
  • Document review and preparation - Regularly composes correspondence for self and senior staff. May help prepare proposals and contracts. Keeps electronic and physical files of documents and collateral.
  • Report preparation - Prepares reports for internal staff, as well as members, donors and government staff by creating tables and charts, calculating statistics, interpreting data and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.
  • Performs other duties as assigned.

<br /><strong>Overview</strong><br /><br /> <p style="margin: 0px;">World Wildlife Fund (WWF), one of the world's leading conservation organization, seeks a Senior Administrative Assistant at our Washington, DC office. This position performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of the Climate & Energy department. Uses administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies to further Climate & Energy Department's programmatic goals.</p> <br /><br /><strong>Responsibilities</strong><br /><br /> <ul> <li><strong>Coordinates meetings,</strong> conferences, special events, including attendee coordination, space and equipment rental, AV needs, catering, and material preparation. Arranges meetings and makes appointments for senior staff.</li> <li><strong>General office duties</strong> - makes travel arrangements for senior staff when requested in accordance with departmental and organizational policies; handles administrative aspects of new employee set-up; orders office supplies, coordinates mailings, production and distribution of documents, reports and other materials. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.</li> <li style="margin-right: .2in;"><strong>Financial support</strong> - Reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles reclasses and serves as the liaison with accounting to track payments. Monitors expense reports against budget, seeking explanations for significant variations. Compiles and reviews financial reports submitted by others. Assists supervisor with developing preliminary data and background information for budget preparation process.</li> <li style="margin-right: .2in;"><strong>Recordkeeping</strong> - Collects information and maintains logs, records and lists as required using Microsoft Word, Excel, or specialized databases such as SharePoint and customer relationship management (CRM) software. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.</li> <li style="margin-right: .2in;"><strong>Communication </strong>- Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests. Answers complex inquiries requiring detailed knowledge of departmental procedures, program, structure and goals.</li> <li style="margin-right: .2in;"><strong>Collaborates with</strong> <strong>staff, </strong>from across the organization to drive results; participates in organizational and departmental events.</li> <li style="margin-right: .2in;"><strong>Document review and preparation</strong> - Regularly composes correspondence for self and senior staff. May help prepare proposals and contracts. Keeps electronic and physical files of documents and collateral.</li> <li style="margin-right: .2in;"><strong>Report preparation</strong> - Prepares reports for internal staff, as well as members, donors and government staff by creating tables and charts, calculating statistics, interpreting data and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.</li> <li style="margin-right: .2in;">Performs other duties as assigned.</li> </ul> <p style="margin: 0px;"> </p> <p style="margin: 0px;"> </p> <img src="https://analytics.click2apply.net/v/r7rBBOUKJyB5i2p4fYQ2w"> <br/><br/><br /><strong>Qualifications</strong><br /><br /> <ul style="margin-top: 0in;"> <li style="margin-right: .2in;">Four years of demonstrated and progressively responsible experience in an administrative assistant or secretarial position.</li> <li style="margin-right: .2in;">A problem-solving and positive attitude, including a strong level of emotional intelligence with an understanding of how her/his emotional responses impact others positively and negatively.</li> <li>Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.</li> <li>Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.</li> <li>Demonstrated ability to use Word, PowerPoint, Excel and specialized databases to create documents, reports and logs.</li> <li>Ability to operate standard office machines and equipment, including computers, fax machines, copiers, and telephone system.</li> </ul> <p style="margin: 0px;"><strong>Please note this is a Limited Term Opportunity for 1 year, and location is in Washington DC.</strong></p> <p style="margin: 0px;"> </p> <p style="margin: 0px;"><strong>To Apply:</strong></p> <ul> <li><strong>Please visit our <a title="" href="https://careers-wwfus.icims.com/jobs/search" target="_blank" rel="noopener">Careers Page</a>, <span style="background-color: #ffff00;">job#20011</span>, to submit an online application including resume and cover letter</strong></li> <li><strong>Due to the high volume of applications we are not able to respond to inquiries via phone</strong></li> </ul> <p style="margin: 0px;"><strong>As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant's </strong><strong>race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.</strong></p><p>PI112971138</p>
Posted: 2019-08-20 Expires: 2019-09-21

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Senior Administrative Assistant - 20011

WWF Washington, DC
Washington, DC 20001

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