21 days old

Invoice Processing/Closeout Specialist

Progeny Systems Corporation
Manassas, VA 20110
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Progeny Systems Corporation

Progeny Systems Corporation is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Type:
Location: US-VA-Manassas
Category: Administrative

Job Description

Personnel in this role provides administrative support to the subcontracting department in the areas of subcontractor invoice processing and subcontract closeouts. In this role, personnel operates under supervision of the purchasing manager for subcontracted services.

Duties and Responsibilities

Invoice Processing Responsibilities:

- Monitors a general email box for the department for subcontractor invoice submissions.

- Reviews subcontractor invoices for compliance with subcontract terms and conditions.

- Ensures subcontractor invoices have the required backup documentation necessary for processing and payment.

- Ensures invoices are processed in a timely manner so that payment is processed within the terms of the associated agreement.

- Responds to subcontractor inquiries related to payment status.

- Maintains log for tracking invoice receipt, project codes and costs.

Subcontract Closeout Responsibilities:

- Monitors subcontract completion dates and coordinate closeout needs with the responsible Subcontract Administrator

- Maintains log identifying closeout request and response dates.

- Ensures closeout documents are properly filed.

- Forwards documentation to other departments for follow up, as required.


Knowledge, Skills and Abilities

-Must have general knowledge of invoice processing and subcontract closeouts.

-Must have experience using and operating standard office equipment.

-Must be computer proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and have a basic understanding of the Microsoft Windows operating environment.


Requires a high school degree and a minimum of two years' experience in the field or related area.

An advanced degree may substitute for minimum required years of experience.

This position may require the applicant to obtain and maintain a DoD Clearance.

Physical and Mental Requirements for all positions:
Prolonged stationary periods at a desk
General ability to operate computer and other productivity machinery such as calculator, copy machine, printer, etc.
Ability to lift and transport up to 15 pounds at times
Effectively communicate with others
Ability to stay focused and provide attention to detail.
Ability to think analytically and apply problem solving skills to scenarios throughout the course of the workday


If you need special assistance or an accommodation while seeking employment, please contact our recruiting department at [email protected] or call 703.368.6107. We will make a determination on your request for reasonable accommodation on a case-by-case basis.


To learn more about the Benefits offered by Progeny Systems, including a minimum $1,000 sign-on bonus for all new hires, please visit our website at http://www.progeny.net/careers.

About Progeny Systems

Progeny Systems is a privately held, high-tech small business that provides premium systems, services, and products for the Department of Defense, government agencies and commercial clients. We are a technology leader in numerous areas including: technology insertion; acoustic sensors; signal processing; combat systems; torpedoes; cyber security; biometrics; knowledge management; undersea vehicles; open architecture; electromagnetic maneuver warfare; electronics packaging; and image/video processing/analysis.

Progeny System's ability to leverage flexibility, rapid turnaround, customer responsiveness, and encourage an environment for experimental research has been critical to our success in developing, producing and supporting numerous mission critical national defense systems.

Progeny has provided highly complex products/programs to the United States Government in collaboration with the following agencies, among others:

- United States Navy

- United States Air Force

- United States Army

- Defense Advanced Research Projects Agency (DARPA)

- National Aeronautics & Space Administration (NASA)

Posted: 2021-02-03 Expires: 2021-03-07

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Invoice Processing/Closeout Specialist

Progeny Systems Corporation
Manassas, VA 20110

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