1+ months

HR, Marketing, Office Administrator

J A Watts Inc
Chicago, IL 60607
Apply Now
Apply on the Company Site
  • Job Code
    109040534

J. A. Watts, Inc. is a leading professional services and general contracting firm providing project management, programming, and construction for public and private clients since 1999. Known for our unmistakable culture of treating clients and employees like family, weve built our reputation by developing long-term relationships and providing an energetic, diverse and inclusive workplace. We are a growing family that values people who are innovative, respectful, committed to excellence, and looking to develop their talents.

This role is a blend of Human Resources, Marketing, Contracts, and Office Administration. This role is responsible for providing a wide-range of general administrative, departmental and executive support to the entire corporate office. The position is a great opportunity for someone looking to get a wide breadth of experience and grow into a business role with the opportunity to expand their expertise and shape their next career steps within the organization.

Duties and Responsibilities

  • Provide administrative and project support to the Marketing, Human Resources, and Accounting departments as requested.
  • Schedule, plan, and coordinate activities such as corporate events, office meetings, catering for meetings, and team building events for corporate office.
  • Provide executive support to the President including; managing an active calendar, completing expense reports, composing and preparing correspondence and meeting notes; arranging travel plans, itineraries, and agendas.
  • Serve as the primary receptionist by receiving incoming calls and emails; taking messages, responding appropriately and routing correspondence to the appropriate executive or staff member.
  • Act as the point of contact between the business Partners, leadership team executives, and internal/external parties. Greet, direct, and assist visitors.
  • Develop and maintain record retention policy and electronic storage for the corporate office and departments. Coordinate document destruction when necessary and organize office storage space.
  • Maintain office equipment by managing keys, monitoring equipment operation, coordinating preventive maintenance and repairs, ordering replacement supplies, and setting up new employee workstations.
  • Maintain general office tidiness and decor; ensure kitchen is clean and stocked, arrange holiday decorations, and related office modifications when applicable.
  • Serve as the primary contact with building management; issue and collect employee building and office keys, and corporate parking passes and resolve day to day facilities issues.
  • Maintain administrative records such as company memberships, contact lists, and company business cards.
  • Perform other related duties as may be required and assigned.
<p>J. A. Watts, Inc. is a leading professional services and general contracting firm providing project management, programming, and construction for public and private clients since 1999. Known for our unmistakable culture of treating clients and employees like family, weve built our reputation by developing long-term relationships and providing an energetic, diverse and inclusive workplace. We are a growing family that values people who are innovative, respectful, committed to excellence, and looking to develop their talents.</p> <p> </p> <p>This role is a blend of Human Resources, Marketing, Contracts, and Office Administration. This role is responsible for providing a wide-range of general administrative, departmental and executive support to the entire corporate office. The position is a great opportunity for someone looking to get a wide breadth of experience and grow into a business role with the opportunity to expand their expertise and shape their next career steps within the organization.</p> <p> </p> <p><strong>Duties and Responsibilities</strong></p> <ul> <li>Provide administrative and project support to the Marketing, Human Resources, and Accounting departments as requested.</li> <li>Schedule, plan, and coordinate activities such as corporate events, office meetings, catering for meetings, and team building events for corporate office.</li> <li>Provide executive support to the President including; managing an active calendar, completing expense reports, composing and preparing correspondence and meeting notes; arranging travel plans, itineraries, and agendas.</li> <li>Serve as the primary receptionist by receiving incoming calls and emails; taking messages, responding appropriately and routing correspondence to the appropriate executive or staff member.</li> <li>Act as the point of contact between the business Partners, leadership team executives, and internal/external parties. Greet, direct, and assist visitors.</li> <li>Develop and maintain record retention policy and electronic storage for the corporate office and departments. Coordinate document destruction when necessary and organize office storage space.</li> <li>Maintain office equipment by managing keys, monitoring equipment operation, coordinating preventive maintenance and repairs, ordering replacement supplies, and setting up new employee workstations.</li> <li>Maintain general office tidiness and decor; ensure kitchen is clean and stocked, arrange holiday decorations, and related office modifications when applicable.</li> <li>Serve as the primary contact with building management; issue and collect employee building and office keys, and corporate parking passes and resolve day to day facilities issues.</li> <li>Maintain administrative records such as company memberships, contact lists, and company business cards.</li> <li>Perform other related duties as may be required and assigned.</li> </ul> <img src="https://analytics.click2apply.net/v/LYMZrEhjVO85IB74iZOP7"> <br/><br/><p>Associate degree, bachelors degree preferred, related experience considered.</p> <ul> <li>0-3 years of administrative support or related experience,</li> <li>Demonstrated ability to maintain the highest level of confidentiality.</li> <li>General knowledge of office management practices and procedures.</li> <li>Excellent written and verbal communication skills; strong attention to detail and problem-solving skills.</li> <li>Ability to balance multiple priorities, work effectively in a team environment and meet deadlines.</li> <li>Highly proficient with office management systems and MS Office and Office 365.</li> </ul> <p> </p> <p><strong>Company Benefits</strong></p> <ul> <li>Medical, Dental, Vision insurance options for employee and family. Health Savings and Flexible Spending Account options available.</li> <li>Company-provided group life, short and long-term disability, and voluntary life options.</li> <li>Matching 401(k) retirement plan.</li> <li>Paid time off and holidays.</li> <li>Professional development and tuition assistance.</li> <li>Company sponsored social events.</li> </ul> <p> </p> <p>EOE/AA: M/F/Vet/Disabled</p> <p> </p>
Posted: 2019-04-05 Expires: 2019-06-06

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

HR, Marketing, Office Administrator

J A Watts Inc
Chicago, IL 60607

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast