1+ months

Editorial Assistant

Oxford University Press
New York, NY 10002
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Oxford University Press

Publishing General

Posted: July 01, 2021
New York City, NY, USA

At Oxford University Press we have a clear mission which informs everything we doto create the highest quality academic and educational resources and services and to make them available across the world. It is our mission to further the University's objective of excellence in research, scholarship, and education by publishing worldwide. We share the Universitys uncompromising standards and belief in the transformative power of education to inspire progress and realize human potential.

The Press is rapidly shifting to digital publishing in all areas, increasing accessibility to our products and services, and improve educational and research outcomes.

More about OUP

Make Your Mark, a career with impact

Jump-Start Your Career in Academic and Educational Publishing

As an Editorial Assistant, youll apply and develop your organizational, interpersonal, creative thinking, and leadership skills from day one. You will be responsible for providing editorial support for a multifaceted publishing program, supporting both commissioning and delivery across multiple formats and, by liaising effectively with authors, editors, and in-house stakeholders, fulfilling allocated responsibilities for the effective management of projects.


Every day is different, but here is a sample of what you can experience and accomplish:
  • Provide editorial and administrative support at all stages of the editorial publishing process across all formats. Assist in project set-up, create and maintain accurate product/content data using various internal systems, and deal quickly and efficiently with routine queries and tasks.
  • Process and track content/data, including loading, reviewing, editing and manipulation in various systems, maintaining accurate tracking systems and producing samples and reports as required, and supporting the ongoing development and improvement of systems and workflows.
  • Assist with product approval process including preparing materials for consideration at departmental publishing meetings and assisting with data preparation (e.g., sales figures).
  • Assist as required with the peer-review process, including approaching potential reviewers, managing and tracking the delivery of reviews, collating reviews, and arranging payment for reviewers.
  • Assist with the contracting process for new projects including arranging for signature/countersignature, scanning and filing, maintaining records, providing additional documentation to authors, returning contracts to authors, dealing with Royalties/Accounts Payable and Production teams, and supplying related information as required to other functions.
    Serve as liaison to authors including coaching authors on procedures, house style, and content delivery preparations and maintaining the relationship between authors and OUP
  • Work as required with Editorial and Marketing colleagues on the preparation of new book announcements, catalog and marketing copy, and materials for Sales.
  • Process (through relevant systems) payment requests to ensure timely and accurate payments to suppliers, authors and freelancers, and requests for complimentary access to products and services for authors and contributors.
  • Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and all other departments across The Press, such as Sales, Marketing, Content Operations, and Manufacturing to ensure that the publishing process runs efficiently, tasks are carried out promptly and accurately, and appropriate, timely responses are provided to queries.
  • Benefit the department, the Division and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in other projects as agreed with your manager.

  • The ideal candidate is self-motivated, proactive, detail-oriented, receptive to feedback, and learns quickly
  • Excellent organizational and project management skills
  • Ability to work consistently within established timelines
  • Prior office experience or related internship preferred
  • A strong communicator with the ability to balance a variety of responsibilities
  • Excellent demonstrated written, proofreading, and research skills
  • Proficient using word processing and spreadsheet applications
  • Ability to work efficiently and effectively in a virtual environment.

The position can be located in Cary, NC, New York, NY, or Sunderland, MA.

There are a total of 4 Editorial Assistant openings within the editorial department ranging from Content Development Databases to Content Development Books. If we proceed to the phone interview stage for this advertisement, Talent Acquisition will give you more details as to the specifics of the departments.

GJC Level: S2 (for internal purposes only)

We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)


Posted: 2021-07-02 Expires: 2021-08-03

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Editorial Assistant

Oxford University Press
New York, NY 10002

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