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Data and Information Manager

California Institute of Integral Studies
San Francisco, CA 94102
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Location: San Francisco, CA Category: Staff Positions Posted On: Wed Feb 17 2021 Job Description:


The Data and Information Manager is a key position within the Office of the Provost, working with the Provost, Associate Provosts, and the General Manager of the Office of the Provost to ensure the efficient functioning and oversight of the academic life of the university. This position reports directly to the Provost. The Data and Information Manager will play a key role in administrative and organizational functions of the Office of the Provost, with a particular emphasis on report-writing, tracking, and managing key processes and workflows including faculty contracts. The Data and Information Manager will work closely with program staff to ensure timely and accurate information is maintained and available to guide planning and academic administration. The Data and Information Manager will manage databases within the Office of the Provost.


  • Understand the University's objectives and the functioning and goals of its academic programs. Assist with developing policies and procedures related to data, reports, and tracking; monitor compliance with policies and procedures.
  • Identify and reduce or eliminate inefficiencies and redundancies in and among academic programs as related to the use of resources and data; determine and standardize best practices; streamline communications to faculty and program administration.
  • Audit the SIS data required for internal and external reports.
  • Manage the University's online textbook store.
  • Manage the Course Evaluation process.
  • Manage core and adjunct faculty data; provide timely reports to HR or in Colleague for issuance of contracts and to Institutional Effectiveness for workload tracking. Work with other members of the Office of the Provost to ensure accuracy of data and reports for core and adjunct faculty.
  • Train and supervise student workers and temporary workers in the Office of the Provost (typically project-based).
  • Assist with reviewing and updating core academic website pages.
  • Other duties as assigned.

Job Requirements:


  • Minimum of five years of administrative experience with progressive development of administrative skills and a BA, or equivalent of experience and education.
  • Experience with relational databases in a higher education environment; experience of Ellucian/Colleague preferred.
  • Skills with report-writing tools such as Argos, Crystal Reports, Infomaker
  • Experience managing complex user reporting needs.


  • Excellent verbal and written communication skills
  • Excellent interpersonal skills, with the ability to manage under pressure with tact, professionalism, and diplomacy
  • Excellent organizational skills and attention to detail
  • Advanced Report Writing
  • Logical thinker
  • Ability to work both independently and as part of a team
  • Ability to manage and prioritize work needs
  • Interest in and alignment with CIIS values and mission


  • Experience with systems such as Blue, Argos, Softdocs

Additional Information:


Salary commensurate with skills and experience.


This position is currently virtual in response to health and safety considerations. It will be primarily campus-based when CIIS returns to in-person operations.

Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.

Background Check -- Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.

Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.

Relocation Assistance -- This position is not eligible for relocation assistance.


CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).


Posted: 2021-02-18 Expires: 2021-03-22

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Data and Information Manager

California Institute of Integral Studies
San Francisco, CA 94102

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