30 days old

Construction Administrative Specialist

BE&K Building Group
Durham, NC 27701
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Date Posted: 05/12/21
Location: Durham, NC
Job Category: Support Services
Salary Interval: Full Time

Application Instructions

BE&K Building Group is an integrated construction services company serving advanced manufacturing + distribution, aerospace, biotech + pharma, food + beverage, mission critical, healthcare, higher education, and commercial clients. We are PROBLEM SOLVERS whose mission is to DELIVER INCREDIBLE RESULTS for our clients.

We attribute BE&K Building Group's strong reputation and standing in the industry to our client dedication, our solutions-oriented business approach, and our steadfast commitment to safety and an injury-free workplace. The essence of what makes BE&K Building Group a great business partner and place to work is our people. It's our people that ensure our projects are safe; it's our people that persevere through challenges, solve problems, and deliver solutions that improve our clients' experiences; and it's our people that make a positive impact in the communities where we work and live.

BE&K Building Group has commercial operations in Charlotte, Chicago, Greenville (SC), Houston, and Research Triangle Park (NC). Each office delivers strong management to service our clients nationally.

Services include Construction Management, Design-Build, Preconstruction, Program Management, Client Advisory, Risk Management, and Technology Consulting.

BE&K Building Group is a wholly owned subsidiary of Pernix Group, Inc.

We are constantly looking for talented team members to join our team! Please review the instructions in each step and complete each item.

Please remember to load your resume in the documents section before you finalize your submission.

Thank you for your interest in the BE&K Building Group!

Position Description

Construction Administrative Specialist

Experience in the construction industry is preferred.

Essential Job Functions, Duties and Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
  • Type correspondence, meeting minutes, compile required documents in standard company format, etc.
  • May prepare own correspondence and compose for signature as directed.
  • Develop and maintain filing system.
  • Answer telephones, take messages, screen and handle routine items.
  • Maintain supervisor's calendar; arrange and schedule meetings; coordinate business and client meetings.
  • Open and distribute mail for office/department.
  • Arrange for travel, hotel, and car reservations.
  • May assist in the maintenance and update of accounting reports.
  • Assists in the preparation, compilation and distribution of monthly reports.
  • Handle and/or administer confidential documents.
  • May function as a liaison between supervisor and other company personnel.
  • Have knowledge of company organization, policies, practices and personnel in order to carry out responsibilities.
  • Obtain appointment as a notary public as required.
  • Set up, maintain and prepare timesheets, Workers Compensation forms, and arrange for temporary office personnel, if needed.
  • Order and maintain office supplies, first aid kit, vendor supplies and office machinery.
  • May Maintain and update accounting, safety and various office reports.
  • May help trade/subcontractors understand processes required for payment, etc., and verify trade/subcontractor information is current prior to Accounts Payable submission.
  • May assist in monthly billings to owners and track payment.
  • Coordinate office deliveries and pick-ups.
  • May prepare, track and draft change orders for the project manager's signature.
  • May keep track of office budget.

Position Requirements

General Background and Minimum Requirements

Below are requirements for the position.
  • detail oriented, independent worker, multitasker
  • will have customer service responsibilities, talking to individuals both internally and externally
  • preparing documents for storage
  • reviewing/tracking documents
  • greet guests, handle incoming package, office supplies, breakroom supplies
  • assist preconstruction team
  • preparing expense reports, assisting with travel arrangements

Equal Opportunity Employer

BE&K Building Group (BE&K) is an Equal Opportunity Employer and believes that diversity, equity, and inclusion are critical to the company's overall success. The company is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and to providing employees with a work environment free from discrimination and harassment. All employment decisions at BE&K are based on business needs, job requirements, and individual qualifications. No job applicant or employee will be discriminated against or harassed because of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, military status, ancestry, marital status, or any other characteristic protected by applicable federal, state, and local laws governing non-discrimination at every location where the company operates.


Posted: 2021-05-19 Expires: 2021-06-20

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Construction Administrative Specialist

BE&K Building Group
Durham, NC 27701

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