23 days old

Administrative Assistant

San Jacinto College
Houston, TX 77049
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San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Administrative Assistant - Central Campus

FUNCTION: Provide administrative support to College Police department. The Administrative Assistant ensures administrative processes comply with all College policies, rules and regulations, and state and federal laws. This position requires a high level of personal integrity and confidentiality.

Essential Job Functions:
  • Provide administrative support to Administrative Coordinator and district-wide College Police Departments.
  • Interact daily in person and on telephone with students, administrators, various departments, visitors, vendors, staff, and faculty to provide information and assistance. Greet visitors, answer telephones, provide general information, and maintain an orderly and welcoming office environment. Daily 10%
  • Must create, maintain and make available a daily crime log for Clery Act compliance. Make copies and distribute to public, as requested.
  • Data entry of student, faculty, staff, and contractor parking permit cards; scan/upload/index to account in Banner
  • Receives and records information and requests related to police services including motorist assistance (keys/jump/air) and personal safety escorts
  • Research and process College traffic violations. Add/adjust applicable charges and place administrative holds and late fees to student accounts
  • Banner entry via several banner screens. Review and verify student payment and record on debit card.
  • Inform public of the online appeal form and procedure for ticket disputes, processing once received, and forwarding to appropriate administration for review and outcome decision
  • Ensure all promo materials are readily available for new student orientations and various campus events, maintaining inventory, and communicating when there is a shortage and need for more supplies
  • Increase awareness of the Police Department by participating in campus events
  • Communicate and work with other departments to solve problems and issues as they arise.

Additional Job Functions:
  • Drop off/pick up/distribute mail and run errands around campus as needed
  • Assist with special projects and events including room reservation, setup and planning
  • Stock and inventory supplies and equipment, maintain office equipment; use college resources effectively and efficiently
  • Inventory hurricane supplies and distribute to campus food pantries at the end of hurricane season.
  • Perform general office duties which include data entry, printing, copying, scanning and filing documents and other administrative tasks, as needed
  • Scan and archive daily visitor log as required by Texas Department of Public Safety
  • Serve as a College notary
  • Other duties as assigned

Knowledge, Skills and Abilities:
  • Must be able to pass an intensive background check
  • Must project a professional image, have excellent telephone etiquette and communication skills, and be proficient in Microsoft Word, Excel, Banner, and Windows. Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment, and be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment.
  • Professionalism and ability to safeguard sensitive and confidential information.
  • Excellent planning, organizational, and technical troubleshooting skills
  • Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment with people from diverse backgrounds
  • Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances
  • Able to resolve administrative situations or problems and make judgements and decisions to keep office functioning smoothly in the absence of supervisor.
  • Compliance with all San Jacinto College and Police Department policies and guidelines.
  • Serves as a model of excellence, and supports, promotes and emulates the College Values, Mission Statement, Goals, and Objectives.

Required Education:
  • High School graduate or equivalent (GED)

Preferred Education:
  • Above requirement plus one (1) year of specialized or technical training beyond high school

Required Experience:
  • Two (2) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Basic skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Experience:
  • Above experience including one (1) or more years in a higher education environment
  • Bilingual/multi-lingual

  • Valid Texas DriverLicense with an acceptable driving record or other valid driver license with anacceptable driving record and the ability to obtain a Texas driver licensewithin 90 days of employment.
  • American Heart Association training course: Basic Lifesaving Skills for Healthcare Providers within (1) year. Adult and Pediatric First Aid/CPR/AED.
  • Notary Public

Note: The duties of this position require a physicalpresence at the assigned on-site work location during unrestricted operationswith very limited or no opportunity for remote work arrangements

Salary Grade: 12

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2921

Posting Close Date: 5/31/2021


Posted: 2021-05-21 Expires: 2021-06-22

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Administrative Assistant

San Jacinto College
Houston, TX 77049

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