1+ months

Administrative Assistant

New York Civil Liberties Union Foundation
Buffalo, NY 14203
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  • Job Code
    117197666

Position: Administrative Assistant

Terms of Employment: Part-time/Non-exempt (up to 25 hours per week)

Location: Buffalo, New York

Salary: $22.44 - $29.83 - Subject to the NYCLU's salary scale and commensurate with experience and qualifications (Tiers III-V)

Application Deadline: Applications will be considered until the position is filled

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 180,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information please visit our website: www.nyclu.org.

SUMMARY DESCRIPTION

Provides general office support for a variety of clerical duties and tasks including answering calls, managing the office area, e-mail, data entry, mail, ordering supplies, organizing office communication and activities on a day to day basis.

ROLES & RESPONSIBILITIES

Perform administrative support duties, including correspondence, e-mail and phone communication; coordination of mass mailings and data entry

Provide support for client intake that requires generating and receiving correspondences;

Maintain and update contact lists

Prepare check requests and expense reports

Manage the office

Keep an inventory of office supplies and order new supplies when necessary

Provide event planning and logistical support prior to, during and after special events

Participate in and initiate Social Media maintenance for the Regional Office

Attend public meetings and report back to the Regional Director

Communicate with volunteers on a regular basis

Create flyer invitations for special events and projects

Schedule meetings and manage conference calls

QUALIFICATIONS

Bachelors degree preferred or prior related experience in technical aspects of office management

Special event/organizing experience a plus

Proven organizational, writing, and oral communication skills, excellent interpersonal skills, and the ability to work both independently and collaboratively

Able to communicate, meet deadlines, and obligations in a reliable and professional manner

Social Media experience/savvy a plus

Experience with bookkeeping and budgeting

Proficiency in Microsoft Office Suite and related technology skills

Work effectively with a diverse and multi-cultural workforce and constituency

Flexible, self-starter, problem solver

Maintain confidentiality

HOW TO APPLY

Please submit your cover letter and resume via https://recruiting.paylocity.com/recruiting/jobs/Details/225429/New-York-Civil-Liberties-Union-Foundation/Administrative-Assistant

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin, sexual orientation, veteran status or record of arrest or conviction. We are committed to diversity, equity and inclusion, and having a workforce that reflects the population that we serve.

PI117197666

<p>Position: Administrative Assistant</p> <p>Terms of Employment: Part-time/Non-exempt (up to 25 hours per week)</p> <p>Location: Buffalo, New York</p> <p>Salary: $22.44 - $29.83 - Subject to the NYCLU's salary scale and commensurate with experience and qualifications (Tiers III-V)</p> <p>Application Deadline: Applications will be considered until the position is filled</p> <p> </p> <p>The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 180,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information please visit our website: www.nyclu.org.</p> <p> </p> <p>SUMMARY DESCRIPTION</p> <p>Provides general office support for a variety of clerical duties and tasks including answering calls, managing the office area, e-mail, data entry, mail, ordering supplies, organizing office communication and activities on a day to day basis.</p> <p> </p> <p>ROLES & RESPONSIBILITIES</p> <p>Perform administrative support duties, including correspondence, e-mail and phone communication; coordination of mass mailings and data entry</p> <p>Provide support for client intake that requires generating and receiving correspondences;</p> <p>Maintain and update contact lists</p> <p>Prepare check requests and expense reports</p> <p>Manage the office</p> <p>Keep an inventory of office supplies and order new supplies when necessary</p> <p>Provide event planning and logistical support prior to, during and after special events</p> <p>Participate in and initiate Social Media maintenance for the Regional Office</p> <p>Attend public meetings and report back to the Regional Director</p> <p>Communicate with volunteers on a regular basis</p> <p>Create flyer invitations for special events and projects</p> <p>Schedule meetings and manage conference calls</p> <p> </p> <p>QUALIFICATIONS</p> <p>Bachelors degree preferred or prior related experience in technical aspects of office management</p> <p>Special event/organizing experience a plus</p> <p>Proven organizational, writing, and oral communication skills, excellent interpersonal skills, and the ability to work both independently and collaboratively</p> <p>Able to communicate, meet deadlines, and obligations in a reliable and professional manner</p> <p>Social Media experience/savvy a plus</p> <p>Experience with bookkeeping and budgeting</p> <p>Proficiency in Microsoft Office Suite and related technology skills</p> <p>Work effectively with a diverse and multi-cultural workforce and constituency</p> <p>Flexible, self-starter, problem solver</p> <p>Maintain confidentiality</p> <p> </p> <p>HOW TO APPLY</p> <p>Please submit your cover letter and resume via <a href="https://recruiting.paylocity.com/recruiting/jobs/Details/225429/New-York-Civil-Liberties-Union-Foundation/Administrative-Assistant">https://recruiting.paylocity.com/recruiting/jobs/Details/225429/New-York-Civil-Liberties-Union-Foundation/Administrative-Assistant</a></p> <p> </p> <p>The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin, sexual orientation, veteran status or record of arrest or conviction. We are committed to diversity, equity and inclusion, and having a workforce that reflects the population that we serve.</p> <p> </p> <img src="https://analytics.click2apply.net/v/g2ERJei5WN4wuxaAIlqx2"> <p>PI117197666</p>
Posted: 2020-01-16 Expires: 2020-02-17

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Administrative Assistant

New York Civil Liberties Union Foundation
Buffalo, NY 14203

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