29 days old

Accounts Payable Specialist

Meetings & Events International
Chicago, IL 60642
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Meetings and Events International (MEI) is a meetings and communication company providing expert services and technology solutions for the life science industry. As a trusted partner to our clients, we produce live and virtual educational events for healthcare professionals and patients, drive compliant HCP interactions while bringing to life strategic visions.

MEI is a growing employee-owned company creating jobs and building value for employees. We offer an excellent work environment, on the job training, opportunities for career growth and generous compensation / benefits (Health, Dental, Vision, Life, Short Term Disability, Flex Spending, 401(K) and ESOP Package). We have offices in Evansville, IN and Chicago, IL.


The Financial Specialist is responsible for managing the advanced financial reconciliation of assigned projects.

Primary areas of responsibility and tasks that may typically be expected include but are not limited to;

Daily Duties:

  • Process speaker fee-for-service and reimbursement checks, verify all reimbursement requests fall within guidelines
  • Receiving and verifying Form W-9 for all speaker fee-for-service payments
  • Breakout venue receipts according to clients' business rules
  • Daily credit card reconciliation
  • Handling credit card disputes with payment vendor
  • Complete program financial reconciliation
  • Assist with transparency reporting and data checks
  • Monitor program conduct against federal, state and clients' guidelines and policies
  • Provide audit support documentation to client as needed
  • Understand and enforce compliance requirements

Other Duties:

  • Performs other related duties as assigned and/or required


Customer Service: Understands that all MEI's employees have external and/or internal customers that they provide services and information to; honors all of MEI's commitments to customers/venues by providing helpful, courteous, responsive and knowledgeable customer service.

Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative compliant solutions; works well in group and individual problem-solving situations.

Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains friendly demeanor; values the contributions of others.

Results Orientation: Consistently delivers required results; consistently complies with quality standards and meets deadlines; maintains focus on company service levels.


  • Applicant should have a minimum 2-5 years successful work experience
  • Bachelor's Degree in business preferred or equivalent experience
  • Proficient in Microsoft Office 365 (Word, Access, Excel, Outlook) and QuickBooks


  • Excellent written and verbal skills
  • Ability to manage time and set work priorities in order to meet service level standards
  • Ability to work effectively with limited supervision
  • Ability to work successfully in a fast-paced environment


Occasional travel between office locations, less than 5%


This job operates in a professional office environment. The role routinely uses standard office equipment such as computer, phones and copy machines.


Posted: 2021-06-25 Expires: 2021-07-27

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Accounts Payable Specialist

Meetings & Events International
Chicago, IL 60642

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