1+ months

Accounting Clerk-Payroll / Vouchering

Chicago, IL 60604
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We are currently conducting a search for a qualified Accounting Clerk-Payroll/Vouchering for our accounting department. The work schedule is 8:30 am - 5:00 pm. We are seeking experience with payroll, accounts payable, cash receipts, and government vouchering.

Essential Duties and Responsibilities


  • Compile payroll data such as time sheets, special pay request, garnishments, vacation time, insurance, and 403B, checking for accuracy and eligibility for payment under the agency's policy guidelines
  • Review time sheets to ensure that the information is properly recorded and signatures of both employee and authorizing supervisor are obtained
  • Inform authorizing supervisors of procedures changes in payroll policies
  • Input appropriate data in to the payroll software
  • Review payroll checks and reports processed by vendor for accuracy
  • Process manual payroll checks as needed
  • Prepare and maintain employee absence reports
  • Prepare bi-weekly payroll journal entries
  • Maintain monthly payroll analysis and prepare monthly payroll journal entries
  • Reconcile bank statements for payroll accounts
  • Maintain employee deduction files
  • Analyze the 403(b), garnishments, and pre-tax reimbursements account on the general ledger
  • Prepare analysis of professional fees Process credit card transactions as needed
  • Process NSF checks, record required data and refer for follow-up action Serve as a back-up to other accounting staff as needed

Government Vouchering:

  • Prepare reimbursement vouchers and reports, based on updated contract agreements
  • Contact government agencies to follow-up on status of payments as needed
  • Obtain billings from YFS, Child Care and Collaboration
  • Maintain Access database for all government contract activity
  • Provide assistance to government auditors and funding sources as required to review agency expenses and changes in billing procedures
  • Review contract revisions for eligibility of expenses previously not reimbursable
  • Maintain records of funds received from government sources, update computer files and prepare periodic reports of voucher receipt activities
  • Reconcile payments received to the vouchers, note discrepancies and follow-up on funds due as required
  • Stamp Paid and photocopy accounts payable invoices for vouchering
  • Check and code all government cash receipts to correct receivable account
  • Sort, date stamp vendor invoices and photocopy for center files
  • Input the appropriate payroll information for the government contracts and vouchers
  • Input accounts payable expense disbursements and check numbers on government vouchers
  • Prepare monthly salary allocation journal entry
  • Prepare journal entries to correct errors on accounts payable invoices related to government contracts
  • Calculate reimbursable expenses at allowable amounts for government voucher
  • Photocopy accounts payable invoices and distribute to the appropriate people
  • Reconcile government accounts receivable on the database to the general ledger
  • Enter Head Start vouchers billed on a spreadsheet to compare budget amount vouchered to determine available balance
  • Sort mail and distribute it to the appropriate member in the Accounting Department
  • Other duties as assigned to fulfill the mission of the department and agency needs

  • High school diploma
  • 1-3 years related accounts payable and cash receipts experience
  • Experience with Solomon IV a plus
  • Ability to work with all levels of staff
  • Strong communication skills (written and verbal)
  • Computer Expertise (MS Word, Excel, etc.)
  • Energetic and outgoing personality

Willing to embrace and demonstrate CYC's Mantras:

ATTITUDE MATTERS - Positivity begins with me. My attitude has the power to influence my environment and inspire those around me. I aim to be enthusiastic, optimistic, and kindeven when things get hard.

CARE FOR REAL - I will take every opportunity to show that I truly care. I commit to serving children and families, my co-workers and my community. I will think, care and act in a respectful manner to uplift and support others.

OWN IT - I will never say, That's not my job. When I see something that needs to be done, I will assign myself and do it. I will make a commitment to carry out my job responsibilities and assignments with consistency, dependability, and respect.

PUSH FORWARD - I will be determined and progressive in thought and action. I will press on when problems arise and find innovative ways to solve issues. I will continuously learn and be open to the ideas of others.



Posted: 2021-08-12 Expires: 2021-09-19

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Accounting Clerk-Payroll / Vouchering

Chicago, IL 60604

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